The audit presentation was a focal point of the meeting, with Higgins detailing how the district managed its surplus in compliance with state regulations, notably maintaining an unassigned surplus limited to 2% of expenditures. Specific figures were highlighted, such as total expenditures and adjustments related to state-funded pension contributions. The discussion touched on a $560,000 allocation for the startup costs of the new Hopstone Academy, covering rent, classroom setup, and staffing expenses. The audit concluded without any major disagreements.

As part of its strategic planning efforts, the board scheduled a final community meeting for March 20th, following an impressive survey participation of 490 respondents. The strategic plan aims to address educational and infrastructural priorities, aligning with the district’s long-term goals.

Personnel changes were another significant topic, with the board approving the appointment of a new coordinator of educational technology and two technology assistants. These roles are intended to support the district’s expanding technological needs and reflect a broader initiative to modernize educational support services. Additionally, a recommendation was made to update the job description for a power professional.

The superintendent’s evaluation process was also discussed in detail. The process, mandated by New Jersey statute, requires an annual written evaluation by the board, with participation from all non-conflicted board members. The evaluation tool, developed in collaboration with the New Jersey School Boards Association and the New Jersey Association of School Administrators, emphasizes district goals and leadership standards. The superintendent initiates the process with a self-assessment, followed by individual evaluations from board members, which are compiled into a summary report. This report forms the basis for discussions leading to a consensus on the superintendent’s performance.

Board members discussed the importance of maintaining ongoing dialogue about the superintendent’s performance throughout the year and retaining evidence to ensure a comprehensive evaluation. The evaluation is critical for meeting the Quality Assurance Continuum (QAC) requirements, which monitor governance and can lead to remediation if evaluation standards are not met.

The meeting also included a presentation on the student safety data system, detailing incidents of violence, vandalism, and other behavioral issues. The report highlighted a concern about an increase in reported incidents, attributed in part to the inclusion of data from Hopstone Academy. Discussion ensued about the potential separation of Hopstone Academy’s data to provide clearer future reports.

In terms of facilities, concerns were raised about the rapid flaking of the Cherry Hill School gym’s refinished coating. A contractor was scheduled to address this unusual deterioration with a different product. Additionally, the financial facilities committee reported on maintenance and potential energy savings projects aimed at upgrading building lighting.

The curriculum and instruction committee highlighted the rollout of a new math curriculum for grades K-3 and professional development initiatives. Discussions also addressed updating Chromebooks for young students and exploring changes to the departmental structure for fourth-grade classes.