The focal point of the meeting was the senior center project, which involved discussions on its presentation and execution. A proposal to fund geotechnical borings at the building site was unanimously approved, with costs estimated at approximately $11,000. This decision marked a advancement in the project’s feasibility study. The board deliberated on whether an Owner’s Project Manager (OPM) was necessary at this stage, weighing the potential costs against the benefits. Although some members expressed caution about early expenses, it was noted that state regulations generally require an OPM for projects of this magnitude, highlighting the need for careful planning and compliance.

Community engagement was another topic, as the board discussed strategies to ensure meaningful public participation in the senior center planning process. The meeting outlined plans for an upcoming forum where residents could share their thoughts and questions. To facilitate inclusive dialogue, the board suggested small group discussions, allowing community members to voice their opinions directly rather than through committee spokespeople. This approach aimed to create a more genuine and transparent conversation about the project.

Further emphasizing community involvement, the board planned promotional activities for the upcoming forum, using social media and newsletters to reach a broad audience. Concerns were raised about potential turnout, with strategies discussed to maximize attendance and engagement. The Friends of the Ayer Seniors organization was noted as playing a role in these outreach efforts.

In addition to the senior center discussions, the board addressed solid waste management issues, focusing on the current fee structure and resident concerns. The rate review committee presented its findings, recommending that the existing rates for waste disposal remain unchanged for 2025. Despite a projected revenue shortfall, the committee chose to maintain the current fees to avoid additional financial burdens on residents. This decision followed a analysis of the waste management budget, which operates as a self-sustaining enterprise fund.

The board also considered resident feedback on waste disposal practices, specifically the use of designated bags for trash collection. Acknowledging dissatisfaction with the bags, the board discussed the pricing structure and the perceived penalties associated with different bag sizes. Suggestions were made to possibly increase the use of retained earnings to subsidize the waste management budget, highlighting an ongoing effort to balance fiscal responsibility with resident satisfaction.

Administrative updates provided by the town manager included personnel changes and upcoming events, such as the public input meeting for the senior center and the Veterans Day ceremony. The manager noted the resignation of the town social worker and the posting of a new assistant Parks director position.

The meeting concluded with the approval of a request from Habitat for Humanity to waive water and sewer connection fees for a project aimed at providing affordable housing. This decision aligned with previous support for similar initiatives.