One of the meeting’s primary discussions centered around the formation of an events committee tasked with reshaping the library’s event offerings. The Board announced plans to swap two major cultural celebrations, the Chinese New Year and Diwali events, for a 215th anniversary celebration and a Native American cultural event. The decision was driven by budgetary considerations, with an estimated $2,000 allocated for these events. A board member suggested cost management strategies, such as sourcing food from wholesale vendors like Costco, to allow for a larger entertainment budget.

Another focal point was the proposal for a 250th-anniversary celebration scheduled for April 16. Discussion around this event included the potential hiring of the Ocean Avenue Stompers, a band known for its performances at various local events. The proposed $3,000 fee for the band exceeded the library’s previous budget for musical acts, which was capped at $1,700. Despite concerns over the cost, the potential drawing power of the band was acknowledged, and the Board discussed the logistics of securing both the band and a suitable venue. Taylor Pavilion was initially considered, but concerns about capacity and unpredictable April weather led the Board to explore alternative venues, such as a local school auditorium.

The Board also reviewed past events, noting the success of recent initiatives, such as the wolves event that attracted over 220 attendees and the Hispanic cultural celebration, which saw increased community engagement. The implementation of a new scanning system to track attendance was praised for its effectiveness in gathering data on event demographics.

In addition to event planning, the Board addressed the ongoing preparations for exterior repairs to the library building. A vendor meeting had been held to discuss sealing the building’s exterior before moving on to interior work. Emphasis was placed on preserving the building’s historical elements, like the original surround on the front door. The necessity of addressing the exterior first was underscored, with Board members highlighting the importance of maintaining the library’s historic image.

A recent property survey will aid future renovation planning, and the Board discussed the development of a facilities plan to guide ongoing maintenance efforts. Concerns were raised about the library’s bathroom facilities and heating systems, with Board members agreeing that while the existing bathrooms were compliant when constructed, any new work would need to meet current standards. The accessibility of these facilities, particularly for individuals with disabilities, was a point of discussion, with suggestions for strategic updates to ensure compliance.

Public comments from community member Anita Buckley brought attention to the status of a strategic plan created a year prior. Buckley expressed frustration that the plan, which incorporated taxpayer feedback, had not been acted upon. She urged the Board to address essential issues like ADA compliance and suggested forming committees to tackle landscape and accessibility planning. Buckley also highlighted the need for proactive measures, regardless of potential public discontent.

As the meeting concluded, discussions touched upon logistical matters, such as scheduling trustee meetings and upcoming board member terms. This financial balance is expected to be maintained through the end of the year.