The core of the meeting revolved around financial strategy and budget allocation. The board, which included members Sharon Russell Fowler, Johanna Roper-Robinson, Patricia Hutchinson, Darlene Havens, Bruce Blattner, Kathleen Casserly, and Michael Schappert, grappled with the decision of whether to encumber $200,000 for window repairs or to provide tax relief to the town. Members expressed differing opinions, with some suggesting that a portion of the surplus be used for the window repairs, while others proposed rolling a portion of the surplus into capital reserves.

Sharon Russell Fowler raised concerns about potential emergencies, referencing past experiences with adverse weather and emphasizing the importance of retaining sufficient funds in the budget. Amid these discussions, the board focused on maintaining a stable budget rather than fluctuating from year to year.

Talks also veered towards the board’s capacity to expand the budget and the potential for new programming. Members deliberated on the best way to utilize funds, with suggestions ranging from retaining a certain amount for future use to supporting the library’s current initiatives and programs. The potential impact on the tax rate and public perception of the library’s achievements and use of surplus funds were also considered.

Capital improvements and facility maintenance were another point of discussion. The board considered the feasibility of initiating additional capital improvements in 2024, with a specific focus on the installation of ADA-compliant bathrooms. Concerns were raised about the logistical and financial challenges of these improvements, including potential plumbing and drainage issues. The board agreed to move a specific amount of money into capital reserves and encumber funds for future improvements, although the exact allocation amount sparked further debate.

The meeting also highlighted less pressing but still issues, such as the malfunctioning printers and the need for regular maintenance. The board discussed the possibility of hiring a network administrator for evening shifts to address these problems. Some members also discussed the implementation of a software package called Deep Freeze to reset the computers to their original configuration and ensure data security.

The board reviewed the progress of renovations in the library, including the completion of interior trim work and upcoming painting and carpet installation. They also discussed the maintenance of the library’s exterior, particularly ensuring the safety of outdoor areas at night. A potential memorial area for a former librarian, Lois Gher, was proposed near the East Street side driveway.

The meeting concluded with a discussion on future programming and events. The board proposed hosting an open house during National Library Week in April once renovations are completed. Other suggestions included expanding the summer concert series, bringing back an opera program for seniors, and hosting a big TV event in March to highlight the library’s digital resources. The board recognized the need to responsibly spend surplus funds while maintaining financial responsibility and maximizing patron engagement.