The most notable development from the meeting was the selection of the 2026 fair theme. After an email solicitation for suggestions yielded no new ideas, the council reviewed two proposed themes: “The Heart of Bradford: Strengthening Our Roots to Grow the Future” and “Living the Dream: Fair Fun and Blue Ribbon Dreams.” The council unanimously voted in favor of the first theme, “The Heart of Bradford: Strengthening Our Roots to Grow the Future,” garnering 15 votes.

Harley Hutchinson, the newly appointed fairgrounds manager, provided an update on her first week in the role. Hutchinson outlined her plans to apply for a marketing grant from the Tourist Development Council (TDC) to enhance the fair’s visibility, with the application deadline set for their November meeting. She also announced a collaboration with Dreamland Amusements, who agreed to match advertising funds up to $10,000, potentially doubling the fair’s marketing budget. Hutchinson’s efforts to update the fair’s website and establish a sponsorship plan for both the fair and equestrian events were also highlighted during the meeting.

Concerns about the financial management of the fairgrounds were raised, with a suggestion for regular financial reports to be presented at each meeting. This measure seeks to ensure transparency and keep council members and the community informed of the fairgrounds’ financial status. The importance of securing sponsorships for fair events was emphasized, with intentions to offer giveaways for contest winners to attract more participants and visitors.

Vendor space allocation emerged as a topic of discussion. The council proposed designating a small group from the committee to address vendor space details, including size, location, and pricing for vendor booths. It was noted that businesses often budget for events like the fair well in advance, making timely planning essential. Collaboration with local churches was suggested to ensure alignment on space requirements, building on the positive relationships from past events. An old binder containing layouts of vendor spaces was discovered by a committee member, offering a potential resource for current planning.

The issue of allowing food trucks and outside vendors on the fairgrounds was also deliberated. The Midway contractor traditionally manages all food sales, and there were concerns about potential conflicts if outside vendors were permitted. The council recognized the need for clear boundaries between Midway and fairground activities to avoid confusion. Some food vendors expressed interest in selling within the buildings, contingent upon existing contracts with the Midway contractor. The council committed to resolving these operational structures in future meetings with the Midway committee.

In addition to the theme and vendor discussions, the meeting addressed the importance of inclusivity at the fair. While agricultural events like livestock shows are central to the fair, efforts are underway to cater to a diverse audience with varied interests. Suggestions included engaging local churches and community groups to incorporate their activities into the fair’s schedule. The need for applications for entertainment was underscored.

Members of the council and fair committee were encouraged to contribute ideas for the fair, highlighting the collective effort required for its success. Community involvement and feedback were emphasized as vital components in creating a fair experience that reflects the interests and needs of the entire community. The council stressed the necessity for careful coordination and organization, particularly regarding scheduling, to ensure all community voices are heard.