The council’s examination of a new construction procurement method, facilitated by Sourcewell, dominated the meeting. This method, known as Indefinite Delivery/Indefinite Quantity (IDIQ), was presented as a potentially more flexible and efficient alternative for managing construction projects. A representative from Gordian, a company partnering with Sourcewell, outlined the benefits of this approach, emphasizing its adaptability and cost-effectiveness. Gordian has developed extensive experience with construction cost data over 35 years, which allows them to manage cooperative contracts effectively.

Sourcewell organizes Minnesota into seven regions to accommodate varying construction costs. The process involves a public solicitation that complies with Minnesota’s competitive bidding requirements, awarding contracts based on value, primarily considering price. This method attracted interest from council members, who inquired about its potential to ensure quality work for critical city assets like fire stations and libraries.

The council also explored how the IDIQ method could mitigate the risks of unforeseen issues during construction, such as hidden problems discovered behind walls. By involving contractors early in the process through joint scope meetings, the city can reduce the likelihood of change orders and enhance the probability of successful project completion. A council member expressed a keen interest in having the option to choose this procurement method over traditional low-bid processes for future projects.

In another significant agenda item, the council approved a proposal to reduce the same-day transit fare from $6 to $5. This decision emerged from an annual analysis of transit fares and was not influenced by public complaints or requests. The reduction is anticipated to positively impact reserves and assist in financial planning for future transit investments. The council expressed appreciation for the thorough analysis conducted by staff, recognizing the potential benefits for both the city’s finances and its residents.

Additionally, the council reviewed a proposal to solicit requests for qualifications (RFQ) for new transit software. The current software was deemed inadequate due to a lack of support for operational issues. The transition to a more efficient, cloud-based platform would allow users to reserve transit rides through a mobile app, improving user experience and operational efficiency. The proposed budget for this upgrade ranged between $30,000 and $50,000, with anticipated staffing efficiencies reducing the required personnel from one and a half to one staff member following implementation.

During the meeting, the council also deliberated on a proposed amendment request from WSB for the Safe Routes to School improvements. This proposal included adding electrical outlets to a median for seasonal lighting, priced at $2,317. The council sought clarification on whether the outlets would be for safety or ornamental purposes, and it was confirmed they were intended for decorative use. Some members questioned the appropriateness of using Safe Routes funding for ornamental lighting and whether it aligned with grant guidelines. Despite these concerns, the motion to deny the amendment request failed due to a lack of support, thus leaving the proposal open for further discussion.