The board’s first significant decision was approving the event application for the “Dangerously Thrilling” Halloween event, set to take place in Gregory Park. The event, now in its fourth year, had previously faced noise complaints when held at Essential Health, prompting a return to Gregory Park. The application requested early setup at 5:00 AM, vehicle access for setup, and a waiver of the $75 facility rental fees. The board approved the event with conditions: early setup was allowed, but vehicle access was denied, and the rental fees were not waived. The presenter emphasized their passion for Halloween and the community’s enjoyment of the event, which will feature new decorations and a giant fog machine.

Board members expressed support for the event, with one stating, “I think it’s a great event,” adding to the neighborhood’s positive ambiance. Concerns about vehicle access for setup were discussed, as it had been a recurring issue. The board emphasized compliance with park regulations while ensuring the event’s success.

The board then addressed the job description for a new Recreation Specialist position following a recent resignation. Staff recommended approving the job description without changes and advertising for a replacement. The debate centered around the qualifications required, particularly educational and experience criteria. One participant argued that educational qualifications should not be rigid. Another member highlighted the need for broader experience criteria, including related fields like event coordination or management, to attract a larger pool of candidates.

The board ultimately approved the job description with modifications, such as requiring three years of supervisory experience in relevant fields and including high school diploma or GED equivalents. The urgency of filling the position was emphasized to prepare for upcoming recreation programs.

Budget constraints were a focus, particularly regarding Personnel Services, which constitute a large portion of the budget due to union contracts and wage grids. The board discussed potential areas for budget reductions, such as reducing maintenance costs at Millsfield, cutting tree replacement funding, and eliminating a full-time position dedicated to parks. One board member expressed concern about maintaining park standards with reduced staff.

The board also considered the approval of an outdoor play lab special event application submitted by Wonder Trek for an event at Lyman P. White Park. The staff recommended approval, and board members expressed interest in promoting the event to enhance community engagement.

A detailed report on aquatic weed treatment in Rice Lake was presented, prompted by concerns from former Park Board member Troy Rushmeyer. The board discussed proposals from vendors for multi-treatment approaches to manage weeds near the beach and fishing pier. The urgency of addressing these issues was emphasized to prevent the beach from becoming unusable. The board acknowledged the necessity of future budgets to accommodate weed treatment costs and explored potential grant opportunities for funding.

The meeting also covered updates on fall adult sports and the transition from summer to fall maintenance activities. Staff prepared for end-of-season tournaments and winterization of park facilities, which involves shutting down features like splash pads and fountains. Ongoing projects included grading work at JC’s Park for a new pleasure rink and soccer field, and progress on the Lum Campground expansion and pavilion completion.

Concerns about the Great Pumpkin Festival’s location were raised, with a suggestion to rotate the festival between parks. The successful feedback from last year’s event at Memorial Park, particularly its safety features for young children, was cited as a reason for its continued use.

The board discussed the potential elimination of gift cards as prizes for the 2024 adult pickleball leagues. Concerns were raised about the appropriateness of using city funds for such prizes, with members suggesting the funds be allocated for facility maintenance and improvements instead. A motion was made to eliminate gift cards from the prize structure, which the board approved.

Lastly, the meeting touched on various topics such as the potential removal of juniper bushes, maintenance activities, and the upcoming Great Pumpkin Festival. The board emphasized the importance of clear communication regarding park regulations and proper planning for events.