16:16The board is exploring cost-saving measures to bridge the financial gap. Discussions included prioritizing project components, such as simplifying plans for a multi-purpose field, walking trails, and picnic areas. The possibility of using crushed shell instead of asphalt for pathways was highlighted as a feasible cost-reduction strategy. Adjustments to the scope of the project, like reconsidering the size of the parking lot and using temporary solutions like crushed shell for parking, were also considered.

Complications arising from procurement policies and bureaucratic hurdles were a central theme of the discussion. There was frustration over the requirements that necessitate formal bidding processes for projects exceeding certain cost thresholds. The board acknowledged the need to adhere to grant guidelines, which stipulate specific components that must be included in project proposals.

The board emphasized the necessity of maintaining transparency and effectively communicating these developments to the public.

0:28In addition to financial concerns, the meeting addressed the high demand for pickleball facilities at Bay Oaks. The board discussed the layout of existing courts, which are reportedly positioned too closely, hindering play. Temporary solutions, such as porta-potties near the courts due to weekend restroom closures, were suggested to improve player convenience.

44:57Further compounding these challenges is the community’s push to revitalize the Friends of Bay Oaks group to support ongoing and future initiatives. There was a call for each participant to bring two potential new members, emphasizing the need for a strong membership base to attract donors. Acknowledging the group’s historical role in advocating for the preservation of the beach complex, the board recognized the need for a renewed mission and clear articulation of objectives to garner support.

The meeting also highlighted the need for visual representations of proposed improvements to engage the community. Participants suggested creating visuals and graphics for the pool and surrounding grounds, which could be shared on social media and the town’s website to foster community involvement. The lack of architectural plans was cited as a barrier, with calls for local architects to potentially contribute pro bono design work.

59:41The board’s discussions on local occupancy rates and hotel developments underscored the interconnectedness of recreational facilities and tourism. With current occupancy at 28%, there is hope that the reopening of local hotels could boost this to 45%. The board recognized the need to operationalize recreational facilities swiftly to attract visitors and events, particularly given the beach’s proximity.

Staffing updates included the appointment of Neil Matis as the new Bay Oaks manager, starting March 3. His background in aquatics and recreation management was seen as a valuable asset to the community. The meeting also covered upcoming events, such as an Easter egg hunt planned for April 12, pending construction progress.

The board concluded with logistical discussions, including the need for a conceptual plan for the pool. Although eager to advance, the board acknowledged the necessity of waiting for finalized designs from the design group. They expressed a willingness to share ideas and sketches to facilitate clarity and engagement with the community.