The meeting’s primary focus was the input survey for Veterans Memorial Park concerning the selection of a tree name. The board members engaged in a discussion to shortlist three names from a community-derived list. The names “Independence Oak,” “Tree of Valor,” and “Commander” were favored due to their historical and thematic significance. One board member emphasized the importance of selecting a name that resonates with the community and suggested honoring Jeff Ratliff, the former Capital Improvements Project Director, by including a plaque explaining the chosen name’s significance and his contributions.

The board deliberated on the voting process for the tree names, opting for a streamlined approach to ensure clarity and efficiency. They agreed upon a method to select their top three preferences from the final list of eight names. The voting process was marked by a focus on clear and efficient decision-making.

In parallel, the board reviewed operational guidelines for the Cape Center, drafted by the City Attorney. These guidelines addressed issues such as alcohol use and sponsorships, with a particular emphasis on the representation of local artists. Concerns were raised about the current lack of publicity or outreach to local artists, prompting discussions on strategies to enhance community engagement. The board recognized the need for a mission statement to better clarify exhibit priorities and highlight local talent.

Additionally, the board discussed the Cape Center’s operational status, noting that it was functioning without comprehensive policies. A decision was made to approve the existing draft document and forward it for internal approval by the board chairperson and city manager, bypassing the city council. This step was seen as necessary due to the legal implications of operating without policies, particularly concerning private activities and alcohol use.

The meeting also addressed the topic of board membership, focusing on the role and responsibilities of alternates. The board recognized a need for clearer policies regarding alternate positions, which led to a decision to table the discussion for future meetings. The current confusion about the selection process for alternates and their terms highlighted the necessity for updated policies to encourage public participation and ensure transparency.

Operational updates were provided on maintenance efforts at the baseball field, including the ordering of new clay and bases. Improvements at Veterans Memorial Park were noted with appreciation, particularly in light of recent storm cleanup operations. Plans to install a protective fence around a tree in the park were confirmed, with the installation scheduled for the upcoming week.

Further discussions involved an upcoming Veterans Day event, featuring a parade and ceremony planned by the BFW and American Legion at Veterans Memorial Park. The event was scheduled for November 9th at 11:11 a.m., with the parade route details outlined.