Central to the meeting was the discussion of the project’s financial outlook, particularly the increase in the estimated total cost from the initial $5 million approved at town meeting to nearly $7.7 million. The working group had engaged in a value engineering process, which aimed to bring the project within budget without sacrificing essential features. However, the revised cost estimate stood at $5.98 million, prompting concerns about potential compromises in functionality.

The working group, which included various stakeholders such as town officials and community representatives, emphasized the importance of reintegrating critical design elements to enhance the building’s long-term usability and safety. A point of discussion was the inclusion of structural improvements, such as adding columns in key areas like the cellar lobby and exercise room, to improve accessibility and safety. These enhancements were seen as vital to maintaining the building’s functionality and ensuring it meets the community’s expectations.

Further design improvements were proposed for the building’s basement level, including enlarging windows in the supportive care program area to improve safety and accessibility. The kitchen also came under scrutiny, with discussions highlighting the need for a comprehensive overhaul. The kitchen’s redesign would allow for more efficient meal preparation, catering to the growing needs of the community’s lunch service program. It was noted that while the kitchen would not be commercial-grade, it would be a hybrid model designed to handle increased demand.

The necessity of upgrading the building’s exterior was another focal point. The decision to renovate the entire facade, including new siding and windows, was deemed critical for creating a durable building envelope. This comprehensive approach aimed to minimize future maintenance requirements and ensure a uniform appearance across the building.

Another topic was the proposal to extend the sewer line along Stony Hill Road. Initially, $60,000 was allocated to upgrade the existing Title 5 system, but the board considered redirecting these funds to extend the sewer line instead. This change was seen as a forward-looking decision, aligning with the town’s goal of moving away from outdated systems and providing sewer services to surrounding neighborhoods. The collaboration with the Department of Public Works was highlighted as a key component in advancing this initiative.

The board also discussed the financial implications of the project, including a recommendation for a capital exclusion to cover the improvements. This one-time payment above the levy limit would require approval at town meeting and a ballot vote, impacting the tax rate temporarily. The estimated total for the capital exclusion was approximately $1.5 million, with discussions illustrating the potential financial impact on residents.

Logistical considerations were also addressed, with a proposed schedule indicating site plan approvals in December and January, followed by a bidding period aimed at awarding the contract before the annual town meeting in May. Timely ordering of trailers and securing temporary electrical services were emphasized to avoid construction delays.

The board’s deliberations extended to parking improvements around the building. A redesign of the parking lot was proposed to increase capacity and enhance accessibility, particularly for handicap spaces. Adjustments aimed to optimize the utilization of available space while maintaining cooperation with the adjacent condominium association.

The board proposed keeping the working group active to promote information and educate the public.