The primary focus of the meeting revolved around refining guidelines for approving reservation site requests, particularly for events held on conservation land. A document outlining these guidelines had been distributed previously, with the commission emphasizing the need to manage the increasing number of event requests effectively. Parking limitations and the possibility of congestion at specific sites were also raised, leading to suggestions for involving the police during high-traffic events.

The commission considered the implementation of event size caps, especially for nighttime activities. The consensus was that smaller groups should be prioritized for night events to ensure safety and minimize disruption to both participants and wildlife. The discussion also underscored the importance of organized events, such as those by the Boy Scouts, which typically involve responsible leadership and structured activities. The commission advocated for balancing community engagement with the preservation of natural spaces and participant safety.

Further, the discussion on emergency protocols for events emphasized the necessity of including an emergency plan in permit applications. This would be particularly crucial for nighttime events in remote areas. The commission suggested that event requests should be made by group leaders, such as Boy Scout troop leaders or teachers, to ensure accountability. Additionally, it was stressed that events should not be publicized until receiving approval to ensure any special conditions are communicated effectively.

Another topic was the update on Coolest Farm and the Warrant Pole Conservation Restriction (CR). The CR is undergoing a Board of Directors Review, expected to conclude by the end of the month. An agreement was reached with the land trust regarding proposed changes from the new Town Council, and the commission anticipated a smooth review process by the select board. The lengthy state response timeline for CRs was noted, emphasizing the need for patience as the process could extend over several months.

The commission also received updates on the Freeman Lake parcel, confirming that five out of six parcels on Willis Road are designated as conservation land. Survey work is ongoing to maintain accurate records and prevent future ambiguities in ownership. Concerns about the management and appearance of these parcels were discussed, with suggestions for maintaining them to prevent unauthorized use.

During the regulatory hearings, the commission addressed a request for determination of applicability for a property on Brick Killan Road. The discussion focused on ensuring that no hazardous materials would be stored in a carport within the buffer zone. The commission expressed concerns about the accuracy of the site plan and the implications of the carport’s use. A restoration plan for the 25-foot buffer zone is expected at the next meeting, scheduled for January 14.

In terms of enforcement, the commission addressed a non-compliance issue with a storage container on Littleton Road. An enforcement order was issued, mandating the removal of the container by the end of the year.

The meeting concluded with logistical notes, including the absence of meeting minutes, with assurances that efforts were underway to complete them. The session adjourned with unanimous agreement among the commission members.