The announcement of Chief Baker’s impending retirement was a significant focal point of the meeting, as it raised concerns about the timeline and feasibility of finding a suitable replacement. The board deliberated on whether the position should be advertised as part-time, half-time, or full-time, noting a trend among neighboring towns moving towards full-time roles. Chief Baker highlighted the importance of considering candidates with EMT licenses due to current challenges in securing daytime coverage for fire and emergency management personnel. There was also a suggestion to appoint an interim chief until the next town meeting, with Chief Baker expressing willingness to handle administrative duties but acknowledging limitations in fire scene responsibilities.

The meeting further explored financial matters, including various town appropriations and expenditures. A proposed Article sought to transfer $125,000 from free cash to the general fund to address increased health insurance costs for fiscal year 2026, affecting both current and retired employees. Another Article discussed the allocation of $3,825 for necessary IT upgrades amid frustrations over unanticipated vendor costs, and an Article proposed transferring $3,500 to repurchase street lights from Eversource. Discussions also centered on a $23,636 transfer to rectify a long-standing accounting oversight related to a town employee’s stipend.

In addition to financial articles, the board reviewed the draft warrant for a special town meeting scheduled for December 6, highlighting Article 2, which concerned the replacement of a pressure-treated wood fence with a cedar fence at the ball field. The proposal, estimated to cost up to $15,000, would be funded through leftover funds from a previous ball field project. The board deliberated over the need for the project listing in the registry and the requirement for three quotes due to installation involvement. Additionally, potential risks posed by a nearby tree were discussed, with plans to manage its removal to prevent damage to the new fence.

A food donation initiative emerged as an urgent community engagement effort in response to issues with the Supplemental Nutrition Assistance Program (SNAP). The board agreed to set up a food donation box at the Conway Mall, with community support expressed for additional donation sites at local libraries and churches. Logistical concerns about freezing conditions prompted suggestions for temporary storage solutions, with library collaboration considered viable. The initiative aimed to address food insecurity concerns, particularly affecting the 110 Conway residents relying on SNAP, amidst broader discussions on systemic food access issues.

The meeting also addressed infrastructure concerns, such as a problematic beaver dam at the intersection of Elm and Reed’s Bridge. The board discussed potential collaborations with environmental protection officers to address the hazard posed by the dam. Additionally, the community’s satisfaction with recent roadwork on Roy Brook Road was acknowledged, with a positive letter from a resident suggesting gratitude for the highway department’s efforts.

Discussions on the upcoming election of Senator Ed Markey reflected mixed opinions about political longevity, with some members expressing a desire for new leadership while recognizing Markey’s experience. There were also broader discussions about the town’s fiscal responsibilities and proactive measures to enhance operations and accountability, culminating in a motion to adjourn the meeting.