Foremost in the meeting was the extensive discussion around the anticipated construction project, which has seen estimated costs escalate to $14 million. The project includes a significant retaining wall necessary for securing the field and the restructuring of existing roads and infrastructure. The proposed changes aim to enhance the spectator experience, suggesting a more structured entrance with centralized ticketing, concessions, and restrooms. The plan also includes transforming the grassy and gravel areas around the track into a formal setting with a retaining wall and a short fence, addressing the elevation drop from the viewing area to the track. The inclusion of a patio with picnic tables was proposed to create a space for social gatherings, with considerations for ADA compliance.

Board members expressed concerns about the project’s rising costs, which had initially been estimated at $9 million. Questions were raised about the reliability of the budget and potential hidden costs related to filling and grading. There was skepticism about whether the current budget could accommodate the proposed changes without incurring exorbitant costs. The dialogue included hypothetical scenarios where certain project components, such as the bus garage, might be eliminated to reduce costs. The discussion also emphasized the importance of acting promptly to secure funding, given the impact of rising costs and inflation on the project.

The conversation turned to the upcoming referendum, where the board discussed the implications of seeking a $7 million match from the Illinois Board of Review (ILRB) alongside a $7 million bond referendum. The meeting with ILRB representatives clarified financial requirements and project scope. The anticipated costs have risen due to site-specific challenges, such as soil conditions and elevation changes, necessitating a larger financial commitment. Concerns were raised about whether the proposed funding would adequately cover project costs, with discussions on the possibility of adjusting the scope as the design solidifies.

Another focus was on health insurance discussions, where the board addressed the steep rate hikes of approximately 30% affecting employee contributions. The board considered continuing with the current provider, Medicica, through the Northeast Service Co-op, despite the described “terrible” rates. Modifications to the plans included adding a $12,000 family deductible plan and removing a Cadillac plan. The board also considered an Individual Coverage Health Reimbursement Arrangement (ICRA) but found it too complex for immediate implementation.

Personnel matters were addressed, with the approval of new hires, including a recent college graduate and a cultural and activities director. Enthusiasm was expressed for the new staff, with special acknowledgment of the new activities director, Steve Anderson.

Superintendent Chris Lindholm provided updates on the joint powers agreement with the YMCA, noting its renewal to continue custodial staff support for the district. Challenges due to staffing shortages were highlighted, with hopes for new applicants to fill necessary roles. Enrollment projections appeared promising, particularly for kindergarten, with numbers exceeding initial estimates. Lindholm also reported on the completion of the teacher development and evaluation system task force, which developed a new framework aligned with high reliability schools, set for presentation after union approval.

In construction updates, Matt Hughes of ICS reported on the design development phase, expected to conclude by the end of May. There are ongoing challenges related to complex site conditions, such as rock formations. Financially, the board discussed $1.675 million in interest earnings, withheld until the design development estimate is solidified. The potential surplus of approximately $1.666 million may be impacted by playground donations, with caution advised due to uncertainties in upcoming bidding processes.

The meeting also covered administrative resolutions, with the Minnesota State High School League resolution on the agenda for renewal. The resolution, which has become more technologically complicated with a transition to digital signing, was passed without opposition. Additionally, the board accepted May 2025 donations, expressing gratitude to contributors.