The meeting opened with public comments highlighting the dire state of the sewer replacement project on Eastern Avenue. A resident, Mr. Bea, expressed frustration over the delayed progress due to the high bid costs, which have stalled the project. He emphasized that the bid was “way over,” causing concern among residents. The board acknowledged the urgency of addressing the sewer replacement, particularly given the poor condition of the pavement along Eastern Avenue, which residents have been temporarily filling with dirt. This issue is exacerbated in areas from Sugarloaf to Cross Street. Unauthorized work by some residents has contributed to erosion problems, adding complexity to the situation. The board considered sending an official letter to residents to address these issues but decided to wait until they had clearer answers to anticipated questions.

Another major topic was the planning for the Treehouse Brewing Company half marathon event scheduled for September 15, 2024. Alison Masley provided an update on the extensive preparations over the past eight months, including collaboration with public safety agencies to develop a comprehensive Emergency Action Plan (EAP). Masley detailed the need for permissions from the Department of Transportation (DOT) to use the roads for the marathon, which required approval letters from both the select board and local police and fire chiefs.

The board discussed the necessity of having these approvals in place before issuing a letter of support for the marathon. Concerns were raised about finalizing the EAP, particularly regarding the second egress and associated storm culvert issues. Some members were hesitant to approve the marathon without resolving all safety measures highlighted by the fire chief. Ultimately, the board voted to issue a letter of support for the marathon, contingent upon receiving the necessary approvals from public safety chiefs. This decision was made to ensure the event could proceed while maintaining safety and compliance with established protocols.

Attention also turned to the installation of electric vehicle charging stations in Deerfield. The board reviewed a contract with Rexel Energy Solutions for two dual-port Level 2 charging stations and two Level 3 DCFC charging stations at the Lery municipal parking lot. The total cost of the project was $417,667, with funding sourced from federal grants and town contributions. The Level 3 stations, known for their rapid charging capabilities, were seen as an opportunity for economic development, potentially attracting visitors to local businesses while their vehicles charged. The board expressed a desire to have the charging stations operational by Fall 2024, though they acknowledged potential delays.

Infrastructure improvements at the South Deerfield Wastewater Treatment Facility also featured prominently. Trevor presented information about a grant received to upgrade the facility’s aeration systems. The town received a $179,700 grant, which, combined with local funding, would replace older aerators with new, energy-efficient models. This upgrade is expected to result in annual savings of approximately $23,750. The board underscored the necessity of public discussion regarding the project as part of compliance with grant requirements.

The meeting also addressed the Host Community Agreement (HCA) with the Cannabis Control Commission (CCC) concerning a local cannabis-related business, Sunny Days. The urgency of an August 15 deadline for compliance added pressure to the discussions. The board considered seeking legal counsel to navigate the complexities and ensure the town’s interests were protected while accommodating the operational needs of businesses.

Other topics included a proposed initiative for CPR training for high school students at Frontier Regional School, which was met with enthusiasm. This initiative aimed to advance public safety education among youth, with support from Chief Joshua Sparks of South County EMS.

The board also reviewed financial aspects of ongoing projects, including a $595,000 expenditure related to the wastewater treatment facility and the potential sale or lease of a town-owned barn. Discussions emphasized the importance of public engagement and transparency in these projects.

Finally, the meeting touched on storm damage mitigation efforts and funding sources for upcoming projects. The board discussed the removal of displaced soil and potential funding through the State Revolving Fund (SRF) for sewer-related costs. The need for town meeting approval and coordination with various departments was highlighted.