A primary focus of the meeting was the decision to write off $526,550 in uncollectible EMS receivables. This debt had accumulated from delinquent accounts, some dating back several years, and included accounts linked to deceased individuals, bankruptcies, or those lacking billing authorization, particularly for out-of-state residents. The board emphasized that this write-off, which followed a previous write-off of over $300,000 earlier in the year, was necessary to maintain accurate financial records. However, it was clarified that the debts would still be pursued by a collection agency, leaving open the possibility of future revenue. The need for this adjustment was underscored as a means to assist the town’s accountant, Brenda, in reconciling the accounts, a task she had been diligently working on with the town auditor.

Following the financial discussion, the board addressed the town clock’s maintenance and lighting. An invoice from Sean Kane detailed the necessary upgrade of lighting from fluorescent to LED, with the board agreeing to a new maintenance contract for six annual visits at a cost of $550 each. A motion to approve the service contract and a payment of $2,873 for the lighting repair passed unanimously.

This approach was seen as crucial in light of ongoing collective bargaining negotiations and projected rises in insurance costs. The board expressed a need for careful planning, especially considering the challenging budget year ahead.

The meeting also touched on public health concerns, notably an outbreak of gastrointestinal illnesses affecting local schools and daycares. The Board of Health prompted outreach to school officials and emphasized hygiene practices. Cindy, the public nurse, would be temporarily replaced during her absence. Additionally, concerns were raised about homelessness during the cold winter months, with a call for community vigilance and awareness of available shelter programs.

In a development, the board discussed the potential for flood mitigation through the PL 566 Water Protection and Flood Prevention Act. The MVP Core Group planned to write a letter of interest to explore federal funding eligibility for flood mitigation efforts, particularly for residents affected by flooding on Bloody Brook. The board noted the collaborative nature of the project, involving state-level participation and potentially covering up to 100% of the design phase and permitting costs, with future implementations funded at 75% by federal sources.

The board also reviewed a land conservation assistance grant of $3,730 for surveying the Pumic Rock property. This grant would aid in considering the land’s permanent protection, with the board authorizing a member to sign on behalf of the town.

Community events were also on the agenda, with plans for the third annual Treehouse Half Marathon presented. Scheduled for September 14, 2025, the event promises positive community impact, collaboration with local public safety departments, and substantial fundraising for local schools and athletics programs. Last year’s event raised approximately $177,000 for the Frontier School, with a commitment to maintain a minimum of $15,000 in donations for local athletic programs. The board discussed logistics and assured they would be informed about advertising and registration processes.

The meeting concluded with updates on personnel matters, including nearing completion of negotiations for a new town planner and interviews for the Public Works Superintendent position. A mechanic position had also been posted, and recruitment for a new wastewater treatment plant operator was underway, acknowledging the service of Gary as he prepares for retirement.

The board also noted preparations for an upcoming public presentation on the feasibility study for a senior center, scheduled for February 19, at 6 PM at Frontier. This study aims to outline the needs of the senior community and potential costs associated with various options. Moreover, the board highlighted registration for the 2025 baseball and softball programs, emphasizing local youth involvement and community spirit through events like the “You Light Up My Heart” luminary night.