13:58The meeting’s central topic was the proposal introduced for a partnership with Forward Defunia Incorporated to apply for a grant through the National Trust Preservation Funds. The grant aims to support workshops that enhance public knowledge about historic preservation and establish design standards in the community. The proposal, spearheaded by Dr. Melinda Henderson, emphasized the importance of preparing citizens for upcoming consultations scheduled for June 22. Dr. Henderson explained that the workshops would lay the groundwork for community engagement and understanding, especially given the low turnout and limited historical knowledge observed in previous sessions.

Dr. Henderson detailed the collaborative efforts of a subcommittee, which included representatives from various local organizations. This group analyzed historic preservation codes from other municipalities and consulted with the state historic preservation office, culminating in a model ordinance featuring robust definitions and the proposed establishment of a design review board. The initiative faces challenges due to diverse needs across historic districts, which necessitated additional consultant involvement.

The grant application proposes $5,000 in matching funds, with Dr. Henderson requesting agency support in several areas. These include allowing Mr. Irving’s assistance with workshop development, using the Shiakwa Hall of Brotherhood as a venue to count towards matching funds, and endorsing a support letter she drafted for the grant application. A motion to approve the support letter passed unanimously.

06:25The agency also tackled the downtown undergrounding project, which involves stormwater improvements, utility upgrades, and aerial utility undergrounding. A decision was made to proceed with city engineers to expedite the project timeline, avoiding the need to issue a Request for Qualifications unless the construction value exceeds $7.5 million. This approach reflects a strategic move to streamline development processes and minimize delays.

10:54Additionally, discussions covered the finalization of a parking study plan, which had already received city council approval. An informal parking work group was proposed to include local business owners.

31:36The meeting further highlighted the agency’s intention to reduce paper waste by transitioning to a digital format. A proposal was made to adopt iPads for use during meetings, accompanied by Google Workspace accounts for official communications. This move is intended to professionalize agency operations, with a consensus on the necessity of keyboards for efficient note-taking. While no formal motion was required due to cost thresholds, a decision was made to proceed for transparency and accountability.

12:17Lastly, an update on the amphitheater project was provided, detailing the progress of negotiations with DAG Architects. The architects are working on a proposal for the conceptual phase, which will include design development, bid support, and construction administration. The agency acknowledged that pricing assumptions might evolve during this phase but stressed the importance of a clear contract to memorialize terms.