The library’s procurement challenge arose from Baker and Taylor, a major supplier, ceasing operations. This development prompted the board to explore alternatives such as Ingram. The shift is expected to cause delays in the fulfillment of orders, possibly affecting circulation numbers and the availability of new materials for patrons. The library staff is working to navigate these changes by adjusting current ordering strategies to ensure the collection remains robust and meets community needs.

The policy discussion emphasized the need to balance the autonomy of artists and exhibitors with the library’s standards for appropriateness and inclusivity. Selection criteria for exhibits will prioritize local relevance and diversity, with a focus on themes that align with the library’s mission. The board debated appropriate terminology, ultimately deciding to use “artist” for creators of art and “collector” for those presenting collections, reflecting nuanced roles within the exhibit space.

The policy also outlines responsibilities for exhibitors, including the creation of signage, which must receive prior library approval. This stipulation aims to standardize presentations while allowing exhibitors to provide context for their displays. The board addressed potential scenarios, such as a collector of historical salt and pepper shakers wishing to share additional information.

Exhibitors are required to manage their installations and removals and must sign a release and indemnification form acknowledging their responsibility. The library will not insure items on display, and any sales transactions are independent, with price lists needing approval. The policy permits the library to remove exhibits for maintenance or safety reasons, emphasizing compliance with guidelines to avoid exhibition suspension or other consequences.

Additionally, the board’s conversation on the exhibit application process underscored the importance of thorough applications, complete with images and adherence to policy terms. Potential exhibitors must apply individually or through a representative for larger groups. The final approval process will involve the library director or a designated representative, with no appeal options for non-selected applications.

Further discussions covered the library’s operational updates, including a system upgrade that resolved several bugs and facilitated a successful delivery survey week with over 1,138 items sent out. The library also discontinued its $2 fee for new library cards to ease replacements for lost cards, reflecting ongoing efforts to enhance patron accessibility and engagement.

Community engagement initiatives were another focal point, with the library celebrating Banned Books Week and National Friends of Libraries Week through social media campaigns and displays. Upcoming projects include a community food drive and a giving tree project in partnership with local organizations.