A significant topic of discussion was the recent signing of the Freedom to Read bill by Governor Murphy at the Princeton Public Library. This legislation, which the Edison Public Library supports, reinforces the concept of a “sanctuary library” where the freedom of reading is protected. Board members emphasized the importance of aligning current library policies with the new law and acknowledged that additional regulations would be needed to fully implement the legislation. The Freedom to Read Act is viewed as a step forward in ensuring library patrons have unrestricted access to diverse materials.

Financial planning and management were also focal points of the meeting. The board reviewed financial reports and discussed the handling of various bank accounts. A significant expense was noted, necessitating a transfer from the capital account to cover contractor fees. The introduction of a new operations manager, Christopher, was anticipated to enhance financial oversight. The draft of the 2023 audit report was presented, showing a generally clean audit with minor recommendations for improvement. The board underscored the importance of maintaining reserves for future needs, such as furniture and system updates, and emphasized the need for a comprehensive financial manual to reflect current procedures.

The board also tackled the issue of union negotiations, with the Personnel Committee reporting steady progress. Although slow, the negotiations are ongoing, and future meetings are expected to yield developments. Additionally, the board discussed a shared services agreement, acknowledging the lack of progress. Various approaches were presented at the trustee institute, highlighting the necessity of a written agreement. The board plans to explore different methods adopted by other municipalities to finalize an agreement.

In new business, the board approved enrollment in the New Jersey State disability plan, effective January 1, 2025. A resolution confirmed the library’s participation in the program, providing temporary disability coverage for employees. A mix-up in the enrollment process was noted, and the board authorized the library director to apply for a refund of contributions made during the period when the library was not officially recognized as a participating employer. The refund process was discussed, with clarification that the funds could be returned to the library’s operating account or used to address issues arising from the administrative oversight.

The meeting also covered ongoing construction projects. The North construction bond project’s second round of bids was scheduled for December 17th, with hopes of awarding a bid by December 23rd. Updates on the main library’s top floor renovations were shared, including carpet installation and preparation of a final punch list for the space’s reopening. No new developments were reported for the Clara Barton Branch or the bookmobile, though plans for a spring schedule with more lobby stops were underway.

Community engagement was addressed through public comments and board activities. The board received a commendation letter from a patron praising staff efforts. The Friends of the Edison Public Libraries group reported successful fundraisers, emphasizing the library’s positive impact on the community. Public comments praised the efforts of President Patricia Massey and Vice President Sue O’Neal, advocating for their reappointment due to their contributions.

Further discussion included the library’s rebranding effort, with plans to review three logo options after the New Year. The Library Foundation sent out an appeals letter, receiving responses and planning future projects to enhance programming, technology, and capital improvements. Staffing updates included the hiring of a new library associate, noted for her customer service background. A holiday party for staff and board members was scheduled, alongside an upcoming tea blending program to engage the community creatively.

The board addressed the proposed meeting schedule for 2025 and 2026, discussing venue changes from the council chambers to the Clara Barton main library. This move aims to enhance community visibility and staff morale. Concerns were raised about ensuring recordings of branch meetings remain accessible, with a shift to YouTube streaming considered for improved quality. The board corrected a typo in the January meeting date.