The commission evaluated a proposal from Davey that included two options for the tree inventory — a partial inventory covering 1,000 trees within the grant budget of $115,000 and a full inventory of 5,000 trees, with a considerable price difference of $49,000. The expensive full inventory led to concerns from a commission member about whether other vendors could offer better pricing. The importance of the inventory was highlighted in relation to future grant applications and the town’s tree management plan, with additional discussion on using volunteers for tree counting to meet the grant’s match requirement. The group agreed to seek additional quotes from vendors and to continue the discussion at the next meeting.

In the context of the tree inventory, the commission considered the ramifications of climate change on tree species, particularly the suitability of certain trees in the current climate. The selection of trees for the spring tree buying program was debated, with factors like native species, resistance to invasive pests, and resident preferences influencing the decision. The possibility of opening the inventory to the public for maintenance requests was also explored.

The commission commended the Green Team and Natural Area for distributing recycling information and highlighted the success of their “squirt swap.” Collaborative efforts with the NW Green Team on the Homegrown Oak initiative and tree planting in the Natural Area were acknowledged. The commission reported having 177 followers on social media and discussed plans to promote the resident tree-buying program in relation to Arbor Day, including possible contests or incentives.

A focal point of the meeting was the replacement of the Christmas tree. Soil quality concerns necessitated remediation before the installation of a new tree. Discussions on sourcing included contacting local nurseries and considering a donated tree, with budgetary considerations being a key point of contention. The commission contemplated various options, such as a potential donation of a 12-foot Norway Spruce by a resident, which would add another element to the decision-making process.

Regarding tree relocation, a commission member highlighted the financial risk and lack of guarantee for success. Timing for tree removal and planting was discussed, aiming for fall or spring. The commission debated the continuation of the tree giveaway program, given past concerns about survival rates. The commission considered distributing seedlings in pots with soil to improve survival chances.

The commission also reviewed trees in Marter Park, deciding to remove one tree due to poor growth and to monitor the remaining trees closely. The lack of a plan for tree replacement was noted, and the commission voiced frustration about the budget, which often allows for tree removal but seldom for replacement. They discussed using cut-down trees for paths or benches and the possibility of a tree donation program.

The declining health of small Maples due to deer damage prompted a discussion about implementing a deer thinning program. The method of thinning, whether via a managed bow and arrow hunt or another means, was debated due to potential community backlash.

The commission discussed the importance of accurate data for accreditation reports, suggesting to publicize the number of trees removed in 2023 to raise awareness of the need for tree planting. The Shade Tree Commission annual report and potential budget allocations were reviewed, with a focus on maintaining Mcarter Park.

An update to the tree preservation ordinance was also a key topic, with the commission expressing urgency to finalize the ordinance for capturing missing revenue and addressing enforcement issues. The ordinance will address fees collected when trees are removed and will contribute to tree replacement.

Looking ahead to 2024 projects, the commission aimed to create a calendar of events, including Arbor Day and tree planting activities. They discussed coordinating with other organizations for volunteer activities and considered a proposal for a presentation by Doug Tom at Monmouth University, which could offer Continuing Education Units (CEUs).