23:49The primary focus of the meeting was the introduction and subsequent debate over policy 599, which addresses the use of social media within the educational context. This policy was prompted by an incident where the district faced challenges in regaining control of a social media account after a staff member’s departure, emphasizing the need for clear guidelines. The proposed policy aims to outline professional boundaries and the responsibilities of staff members when engaging on social media platforms.

Board members expressed concerns about specific language in the policy, particularly sections that might infringe upon employees’ First Amendment rights. One board member highlighted the potential for legal ramifications, referencing a retired attorney’s warning that the policy could be seen as intimidating or overly restrictive. The board member cautioned, “I think we better be very careful with how we talk about speech,” underscoring the importance of ensuring that the policy does not encroach on fundamental rights.

In response to these concerns, a motion was made to table the discussion of policy 599 until May 6, 2025, to allow for a review by legal counsel. The board members agreed that the policy should be examined carefully to mitigate any risks associated with potential legal challenges.

0:28In addition to the social media policy, the meeting also addressed several other topics. A new information security policy was introduced and moved to the school board for approval. The policy aims to ensure the district’s data privacy and compliance with state and federal laws, especially in the face of personnel changes. A representative identified as Mr. Mike Birding led the discussion, emphasizing the importance of maintaining clear security protocols. Birding clarified that the district has contracts with technology vendors that outline data handling responsibilities, and these are posted annually on the district’s website to inform parents.

Concerns were raised about data access and the roles of staff and teachers under the Minnesota Government Data Practices Act. Specifically, there were questions about who has access to sensitive data, such as health services information from partnerships with external organizations like Health Finders. Birding assured that parents are notified annually about data-sharing practices and have the option to opt out of specific services, though operational necessities like food service and transportation may limit these choices.

The board also reviewed existing policies, including policy 503 on student attendance, policy 507.00, policy 613 concerning graduation requirements, and policy 615 on testing accommodations for students with IEPs, Section 504 plans, and LEP students. These policies were discussed and approved with minimal dissent, focusing mainly on clerical changes and ensuring compliance with current educational standards.

23:49As the meeting drew to a close, the chair confirmed that the next scheduled meeting would take place on May 6, with an emphasis on the board’s ongoing efforts to update their policies. The board typically reviews about a third of their policies annually to remain compliant with state changes and other requirements.