One of the more topics discussed was the ongoing flooding problems reported by homeowners, which were linked to roadwork performed between 2018 and 2019. Residents identified the patching of pavement near a speed bump as a potential factor exacerbating drainage issues, particularly for one homeowner. However, a board member clarified that the drainage conditions had not changed due to the patching work, emphasizing that a small puddle in front of the homeowner’s driveway was not a direct result of the construction. The original developer’s rights to drain water along the road’s shoulder were also highlighted, complicating the resolution of these concerns.

Further complicating the flooding issue was the decision regarding the issuance of a certificate of compliance. The Commission debated whether to wait until the next meeting in June to ensure the planting of beach grass was completed or to issue the certificate with a condition to maintain the grass planting. Ultimately, the decision leaned towards postponing the issuance of the certificate until planting was verified, with a commitment to maintain the beach grass as an ongoing condition.

A discussion on the planting of beach grass followed, focusing on the timing and method of planting. A participant recommended that planting should occur before issuing any permits, suggesting that beach grass typically becomes available in March, making it feasible to plant by the end of May. It was agreed that planting density should be 12 inches on center, especially important for a steep slope. The discussion also touched upon the existence of a “little berm” that had been disturbed during roadwork, noting it was likely part of the original home construction. Planting beach grass in this area was confirmed as necessary, with a deadline set for April 15, although previous attempts had not succeeded. To address potential erosion due to the steep slope, the suggestion of adding a jute mat over the area was made, which could help hold the grass in place.

The meeting also included a review of a request for determination of applicability from Joseph and Sheila Pandolfo for their property on Shore Side Drive. The proposed modifications included replacing an existing deck, filling in a garage, and adding a new garage and living area. Kieran Healey, representing the project, assured the Commission that no wetlands were within 100 feet of the property, and the only resource of concern was the flood zone. The plan involved minimal fill to elevate the driveway, which would be pervious, and all excess fill would be disposed of off-site. With no questions or concerns from board members or the audience, a motion to issue a negative determination was unanimously approved.

In another agenda item, the Commission considered a notice of intent for a new construction project on Poan Knet Road, again presented by Kieran Healey. This project mirrored a previously approved plan with a notable change in garage size from one to two cars. The construction would maintain the footprint of the prior plans, including the septic location and driveway layout. A trench drain was included to manage water runoff, and although the parking area slightly encroached into a 50-foot setback, efforts were made to minimize the intrusion. A tree in front of the house would be removed but replaced at a two-to-one ratio in the mitigation area. The proposal was approved with conditions, following a unanimous vote by the board.

Requests for certificates of compliance were also reviewed during the meeting. A request concerning the Great Island Ocean Club’s road improvements on Powers Lane was tabled due to the absence of a representative. Other compliance requests passed without opposition. The Commission also discussed a drainage issue on a property where a resident reported water pooling in her driveway. An engineer explained that the project did not create a stormwater issue, noting that no changes had been made to the area in the last 15 to 20 years. The pooling was attributed to existing driveway conditions and roof drainage, with the engineer emphasizing the need for regular maintenance of a strip drain installed by the homeowner.