At the forefront of the meeting was the organization of the Cruisers Appreciation Day event, a community gathering that aims to celebrate local participation and contributions. The council engaged in discussions about the participation of various nonprofits, with a list of 15 organizations confirmed, exceeding initial expectations. This included groups like the Anchorage Advisory Committee, Captains for Clean Water, and the Fort Myers Beach Chamber of Commerce.

Logistical considerations took a portion of the discussion, with emphasis on table arrangements to accommodate the various organizations. It was agreed that arranging tables in a line rather than an L-shape would improve attendee movement and access, particularly towards the meal area at the tiki section. Concerns about the number of tables available were addressed, with plans for follow-up discussions to ensure ample space for all involved. The council approved a parking strategy to facilitate unloading at Bayside Park, with designated free parking under the bridge for nonprofit participants.

A major aspect of the planning involved meal arrangements for the event. A proposed menu offered options like a shrimp basket, chicken sandwich, and a vegetarian-friendly pear and blue cheese salad. Originally priced at $20, the meals were adjusted to $25 to include a soft drink, tax, and a 30% tip, fulfilling a $2,000 meal commitment for 80 attendees. The timing of meal availability was a concern; suggestions were made to extend service to accommodate those working at the event, proposing a timeframe from noon to 6 PM to ensure everyone had the opportunity to dine.

Ticketing and registration logistics were also topics. Attendees would receive meal vouchers and drawing tickets upon check-in. The council discussed a two-line registration process to streamline operations and proposed a two-part ticket system to manage drawing entries efficiently. The importance of managing donations and cash transactions with precision was highlighted, with an emphasis on using designated containers for collections.

Promotional efforts for the event included securing sponsors to contribute prizes for drawings, with contributions ranging from gift certificates to overnight stays at local establishments. Efforts to involve local businesses were noted, with several council members volunteering to approach businesses like Island Pancake House, Lighthouse, and others for donations. The council emphasized the need for a diverse array of prizes to enhance event engagement.

Plans to send out meal details and final reminders to nonprofits were discussed, alongside strategies for effective signage and layout to guide attendees. The council recognized the importance of efficient communication to address any potential challenges and ensure a successful event.