The most notable topic of the meeting was the extension of a special permit for a 55-plus housing project on South Main Street. Deb Robbins, the applicant, explained that the initial permit had lapsed due to a staffing issue within the planning board, despite being approved three years prior. Robbins now has an interested party ready to proceed with the construction of 72 housing units. The board members unanimously supported the extension, citing COVID-19 and staffing issues as justifiable reasons for the delay. They voted to extend the permit for another three years, with Chad Cavaro highlighting the project’s potential to provide essential housing without impacting the school system.

Following this, the board reviewed and approved the “as-built” plans for Tasha’s Lane. The documents needed a signature block, which was confirmed to be satisfactory. The board unanimously approved the as-built dated August 5, 2024, and further agreed to release the covenant from lot one, as the work was completed. This approval also required notarization, and copies were to be provided to both the developers and the board.

Another discussion involved the abandonment request for a subdivision at Torres Way and Walnut Street. A resident presented the request, citing financial constraints and stress as reasons for being unable to maintain two properties. The board discussed the procedural steps needed for approval, which involved recording the decision with the town clerk. The motion to approve the abandonment was unanimously supported by the members present.

The board then engaged in an informal meeting concerning the property on Water Street. Michael Lemieux, representing Full Circle Homes and Full Circle Construction, sought the board’s opinion on a potential partnership for restoring the historic building. Lemieux proposed a mixed-use or multifamily housing arrangement, which would require a special permit due to the lack of clear zoning bylaws. He emphasized that the proposal would not increase the number of bedrooms, require additional septic capacity, or alter the property’s current traffic flow. The board members discussed the feasibility and community impact of the proposal, noting the importance of preserving the building’s historic integrity.

The conversation about housing continued with a proposed development involving the conversion of an existing structure into residential units. The plan included the construction of eight to ten units, featuring a mix of one-bedroom and two-bedroom apartments. Concerns were raised about parking space adequacy and the status of the septic system, especially in light of a new subdivision nearby. The property, owned by the same family for over 70 years, does not conform to current zoning requirements, necessitating waivers for the proposal. The board discussed the need for a special permit and the importance of community input during the public hearing process.

In administrative matters, the board discussed the recommendation to promote Nicole de Moranville as the principal clerk for land use departments. The proposal was made to ensure continuity during the transition period following the departure of the previous land use administrator. The board expressed support for de Moranville’s promotion, noting that it would enhance operational efficiency. A letter of recommendation was to be signed and submitted to the Town Administrator for approval.

Additionally, the board considered the creation of a short-term rental bylaw. Previous discussions on this topic had been initiated by the former land use administrator, but recent legislative changes regarding accessory dwelling units (ADUs) prompted the board to put the matter on hold. The new law rendered previous discussions moot, and the board agreed to shelve the topic for the time being.

As the meeting concluded, the board members agreed there were no further business matters to address, leading to a motion to adjourn the meeting. The motion was seconded and approved through a roll call vote. The meeting wrapped up with casual exchanges among the members regarding logistical details and an acknowledgment of a member who had yet to be sworn in, highlighting ongoing administrative processes.