The meeting commenced with a discussion about reallocating unused funds from the completed Main Street Demolition Project and Downtown Phase 4 Project. The funds, totaling $158,265.52, were redirected to the Gardner Community Action Committee (CAC) and the Massachusetts Veterans Outreach Center (MVOC) to bolster public social services. This decision was made in response to increased demand for services due to changes in federal support programs such as SNAP benefits and heating assistance.

A city official presented a plans for this reallocation, highlighting the urgency due to increased requests for aid. The CAC’s application requested funding for a part-time staff position, essential food storage equipment, a cargo van for transportation, and supplies to restock their pantry with perishable and non-perishable items. Additionally, they sought funds for heating assistance in light of potential reductions in federal support. The MVOC focused on replenishing supplies for their food and clothing pantries, providing mobility assistance for clients, and funding a veteran reintegration program that includes community activities.

The council expressed unanimous support for this reallocation. One member remarked on the necessity of swift fund distribution to address community needs amidst uncertain federal assistance. Another representative from MVOC noted that 91% of CAC’s beneficiaries reside within Gardner, emphasizing the local impact of the funding.

Following this, the council addressed the reassignment of $791,342.51 previously intended for the School Street School demolition project. The funds were redirected to the Greenwood Pool Pavilion project, effectively canceling the demolition. This decision followed an assessment of potential savings and discussions about reallocating the budget to ensure the pavilion’s completion, even if bids surpassed initial estimates due to rising construction costs.

The council confirmed the conclusion of the Request for Proposal process for the School Street School, with two bids received and reviewed. The acceptance of the review committee’s recommendations freed up the funds for the pavilion project. Discussions included the possibility of bidding certain project aspects as alternates to secure its construction. The council also considered the pavilion’s conceptual design and the need for a conservation review due to its proximity to a reservoir. Consensus leaned toward an open environment, avoiding fencing around the pavilion.

Attention then turned to the FY2026 Community Development Block Grant (CDBG) application schedule. The assistant director proposed simplifying the application process by eliminating the preliminary step in favor of a full application. A tentative schedule was suggested, with the publication of the Request for Proposal set for December 9th and a training session for applicants on December 16th. The council emphasized the need for flexibility in scheduling to accommodate potential applicants’ holiday commitments.

The meeting also touched on the importance of public hearings in the CDBG process. Members advocated for multiple hearings to enhance public awareness and participation, akin to budget hearings. The council discussed training potential applicants, with suggestions to implement recorded sessions for those unable to attend in person.

Updates on various projects were provided, including the completion of the 205213 Main Street demolition and the ongoing sale process of the land. Additionally, the Greenwood Pool demolition was reported completed, with remaining tasks such as fencing removal and topsoil installation underway. The council praised the smooth execution of these projects.