The foremost topic of discussion was the proposal to authorize borrowing up to $6,911,280 for the Gardner Middle School roof replacement, part of the Massachusetts School Building Authority’s (MSBA) accelerated repair program. This authorization allows the city to secure necessary funds as project costs become clear, though immediate borrowing is not required. The committee emphasized the importance of following MSBA requirements and acknowledged potential additional funding sources, including previously appropriated bond funds. Uncertainties still exist, particularly regarding HVAC units, which are not fully reimbursable. The committee aimed to reassure that only the required amount would be borrowed once bids were finalized, despite concerns about potential funding excesses.

In tandem with school infrastructure, the committee discussed technology funding in schools, specifically earmarking $39,171.62 for educational technology and broadband. This allocation is part of a broader adjustment in operational expenditure budgets for the fiscal year beginning July 1, 2025, and ending June 30, 2026. The city’s new growth was certified at $344,698, with a surplus of approximately $144,000, leading to these supplemental budget decisions. The funds are strictly for educational purposes, with no flexibility for other uses within the school system.

The agenda also included a discussion on the introduction of body cameras for the Gardner Police Department, estimated at $54,000. The police chief highlighted the importance of selecting a cost-effective program, noting that a federal grant option was not viable due to the department’s size, which stands at 31 officers. The implementation of body cameras is seen as crucial for liability protection and involves ongoing costs for equipment, storage, and public records management. Policy development is ongoing in collaboration with police unions to ensure comprehensive coverage and effectiveness.

In a proactive move, the committee addressed the purchase of an ambulance for the fire department from the town of Westminster. The fire chief presented this as a strategic decision, given the challenges of maintaining apparatus due to part scarcity and extended wait times. The acquisition was described as an insurance measure to ensure uninterrupted service for residents.

City Auditor John Richard provided updates on the fiscal year 2026 budget, revealing the smooth closure of fiscal year 2025 books with minor issues. However, he raised concerns about a significant drop in the health trust balance from $1.8 million to $1.3 million due to high claims in August. Additionally, a new charge for Flexible Spending Account services, previously cost-free, now incurs monthly fees. Richard is exploring alternative vendors for these services. He also mentioned the pending audit by CBiz, set for later in October, and anticipated submitting free cash certification soon.

The committee reviewed several funding reallocation items, including transferring $5,795 from the building department’s salary to cover former interim building commissioner costs. This transfer received unanimous recommendation for adoption. Discussions also included an intermunicipal agreement for veteran services with the town of Harperson, effective January 2026, and measures concerning surplus land at West Line Street.

Concluding the meeting, the committee addressed tree removal services, requiring over $100,000 for large trees beyond the department’s capacity. The Department of Public Works director emphasized the need for external contractors and outlined efforts to bolster internal capabilities with newly hired staff.