The meeting prominently featured the West Mini Storage project, which had been under discussion previously. A representative from Marti Engineering presented updated results from soil testing, a requirement previously set by the board. The results were affirmed by the project engineer, who confirmed that no changes to the drainage infrastructure were necessary. This cleared a significant hurdle for the project, allowing the board to proceed with approving the site plan review. Conditions for this approval included the submission of a stormwater management permit application to the city and the installation of erosion control measures before commencing any site work. These conditions are intended to ensure compliance with city regulations and to mitigate any potential environmental impact during construction.

The representative requested clarification on whether a formal application for the stormwater management permit was necessary, to which the board members confirmed that it was. Following this confirmation, a motion was made to close the public meeting regarding the West Mini Storage facility. The motion was seconded and passed unanimously.

Another major topic of discussion was the preparation for a joint public hearing with the city council to address updates in the floodplain overlay district ordinance and the historical zoning ordinance. Copies of the updated floodplain ordinance were previously distributed to the board members, who discussed scheduling the hearing. The importance of meeting publication and notification deadlines was emphasized, with a proposed hearing date of June 23rd at 6:30 p.m.

There was a debate among board members regarding the most suitable date for the joint public hearing, considering the publication schedule of the local newspaper, Gardner News. The goal was to ensure that all legal requirements for public notice were met in a timely manner. Ultimately, the board agreed on the June 23rd date, contingent upon the ability to publish the notice in time. The historical zoning ordinance, which had previously missed the deadline for a public hearing, was also scheduled for discussion on the same date, allowing the city to streamline its handling of zoning updates.

The meeting also involved logistical discussions about the joint hearings, emphasizing the need for at least one board member to be physically present to meet quorum requirements, though other members could attend virtually.

In addition to the primary topics, the meeting also touched on the Emerald Street housing development. Although the developer was initially absent, they eventually confirmed their presence. The board decided to continue the public meeting for this development to the next scheduled meeting on June 10, 2025, to allow more time for reviewing newly submitted documents. This ensures thorough consideration of all aspects of the development, including soil testing results and zoning compliance, which are to be addressed at the upcoming meeting.