The meeting began with recognition of Jeff Jensen and Brie Corson for their successful efforts in securing a COPS grant, which is intended to bolster security measures within the district’s schools.

Attention then shifted to the updates on the district’s construction projects, notably the roofing and HVAC improvements at Lakeside Elementary. Brandon, a representative from TMCO, provided detailed insights into the completion of Phase 1 of the roofing project over the summer, including the restoration of the facade and plans for HVAC upgrades. These upgrades included the decision to replace, rather than restore, two air handlers to facilitate air conditioning in key areas like the auditorium and media center by the next summer. The discussion on construction projects also touched on the financial aspects, revealing that the estimated cost of the roofing and facade work surpassed initial budget projections, amounting to approximately $2.4 million. Despite this overrun, Brandon assured the board that the project remained on budget, albeit closely. He also presented several alternate bid options aimed at reducing costs, such as design changes contingent upon discovering structural information lost in a fire.

Further inquiries focused on the project’s budget and contingency amounts, emphasizing the need for ongoing tracking of these funds. Brandon committed to providing regular updates on the contingency amounts in his future reports. The board was informed that the agenda for the November meeting would include a motion to approve Phase 3 of the roofing project, with early bidding intended to secure pricing for work planned for 2027.

The meeting then turned to the district’s financial health, as presented by Josh, who provided an overview of the audit process. Despite the district undergoing a single audit of federal expenditures, which complicated the timeline for finalizing reports, Josh noted that the audit proceeded smoothly, even amid a federal government shutdown. He highlighted financial discrepancies where budgeted revenues fell slightly short, and expenditures exceeded expectations, though these variances were deemed within acceptable ranges.

A point of discussion was the district’s general fund unassigned balance, which stood at approximately 20% of expenditures, translating to about two and a half months of operating reserves. This level was considered appropriate, granting the district flexibility in financial planning. Josh also touched upon the positive performance of the food service operations, which saw increased revenue and lower expenditures, leading to an improved fund balance.

Transportation costs were another topic of concern, particularly in relation to activities and games. Questions arose about the district’s control over scheduling and the rising transportation costs. The administration’s efforts to minimize these costs by coordinating travel schedules were acknowledged, although challenges persisted in filling schedules with suitable opponents.

The board also addressed the mental health needs of students and staff, with a call for ongoing monitoring and evaluation. This was identified as a priority in the post-COVID context.

A notable decision made during the meeting was the authorization of limited K-8 student transportation during the winter months. The district proposed continuing expanded transportation services for students living beyond specific distances from schools, with the board emphasizing the importance of balancing these needs with budget constraints.

Other topics included the acceptance of $15,600 in donations from various sources, supporting numerous district programs. The board also approved resolutions related to the Minnesota State High School League Foundation, seeking reimbursement for activity fees for qualifying students.

The meeting concluded with a focus on policy adoptions, with first readings of several policies, including mandated reporting and drug-free environments, set for adoption at the next meeting. The board also revisited policies previously discussed, which were approved for adoption without dissent.