The primary topic of the meeting revolved around the water supply needs for the building’s sprinkler system. The committee discussed whether to expand the existing tank or construct a separate cistern with a dry hydrant. The need for approximately 300 gallons per minute for firefighting was reiterated, necessitating a total volume of about 6,000 gallons for a 20-minute duration. Participants considered utilizing the current tank or establishing a new one, emphasizing the importance of ensuring the water supply could support both the sprinkler system and additional firefighting needs. The consensus leaned towards maintaining two separate systems—a decision that would simplify calculations and reduce costs. This dual-system approach was favored to avoid expensive upgrades and to ensure adequate access to water in emergencies.

The conversation also touched upon security measures, considering the integration of cameras and door locks into the building’s design. The committee debated adopting a proprietary system from a specific manufacturer, bypassing the typical public bid process due to existing system compatibility. Concerns were raised regarding the costs associated with this approach. Camera installation was proposed to be included in the electrician’s scope to ensure coordination and efficiency, although the potential expenses remained a topic of deliberation.

Another concern was water issues in the West Street basement, primarily used for storage. To address this, a foundation drain was suggested as a permanent solution, redirecting water away from the building. An alternative of applying a coating on the interior walls was deemed inadequate since it could fail over time. The committee agreed on the necessity of investigating the existing drainage system to determine its functionality and resolve water issues proactively.

Discussions also included structural integrity concerns, specifically moisture-induced damage behind bookcases in certain offices. The plumbing system came under scrutiny, with plans to check the connections of bathrooms and the kitchen to the septic systems. This assessment is important for determining whether modifications can streamline the plumbing system and save costs.

The committee then turned its focus to the upcoming town meeting, where an article related to funding would be presented. It was noted that the funding stabilization fund would not specify an amount, but an estimated $8 million was discussed. If the article doesn’t pass, a subsequent vote is possible, with the select board having 45 days to initiate another ballot vote. The committee emphasized the importance of clear communication regarding the project’s financial aspects and structural concerns to the community.

In terms of budgetary discussions, there was clarification on a proposed motion for $8 million, although a larger figure of $9.9 million was mentioned to gauge public interest. This led to some confusion among members. Concurrently, the possibility of including a commercial kitchen within the building was explored, with the committee pursuing grants for the kitchen. Despite support from the Select Board, emphasizing food security, the kitchen design was not part of the current project scope.

The committee also considered various building amenities, such as bathroom accessories, vending machines, and copiers. Discussions on bathroom accessories focused on the choice between paper towels and electric hand dryers, with environmental considerations in mind. Baby-changing stations in main bathrooms were generally agreed upon as beneficial. Vending machines were proposed as a potential income source, with placement suggested in the multi-purpose room or a corridor nook. The inclusion of copiers and printers was debated, with suggestions to consolidate them into a single area to improve efficiency.

The need for automatic power operators at all main entry and exit doors was confirmed. There was also consideration of sound systems for multi-purpose rooms, leaning towards incorporation in key areas like the cafeteria for meetings and voting events. Additionally, the committee reviewed technology options for conference rooms, favoring monitors over traditional projection systems for cost savings and functionality.