A significant portion of the meeting focused on the library’s technology needs, particularly the replacement of 17 outdated computers. One participant highlighted the urgency of this issue, noting that the current computers, installed in 2017, are incompatible with the latest Windows 11 upgrade. The estimated cost for replacing these machines ranged from $17,000 to $25,000. The board discussed various strategies, including a potential phased replacement approach to manage budget constraints more effectively.

The conversation also touched on the necessity of investing in high-performance machines for specialized tasks, like video editing, while also providing standard machines for everyday use. The board considered cloud-based computing solutions and the need for computers capable of supporting gaming activities for teenagers. The estimated total cost for these technological updates, including additional Macintosh computers and technician assistance, was projected to be around $35,000.

Suggestions were made to survey library users to better understand their computer usage preferences, which would inform future technology investments.

Another topic was the library’s programming budget, which currently lacks a dedicated line item. Despite this, the library has managed to produce various programs each year, relying heavily on external funding sources like the Library Friends of Cook County. A speaker proposed allocating approximately $15,600 annually to support anticipated programs, including summer and winter reading initiatives and monthly adult programs. The board expressed interest in establishing a structured budget for programming to enhance planning and execution.

Discussions also included the state of the library’s front doors, which have been problematic since their installation in 2011. Settling issues in the building and cold weather have caused the doors not to close properly, necessitating annual adjustments. A technician from Northern Doors was scheduled to provide insights into potential solutions, with the board considering the installation of indoor book lockers for after-hours material pickup as a complementary measure.

The idea of creating a makerspace within the library was also explored, with suggestions for equipment like laminators, 3D printers, and sewing machines. These additions aimed to engage the community and promote productivity, with the potential for lending sewing machines to patrons. The board showed interest in implementing such facilities, viewing them as opportunities to enhance library services.

Financial discussions highlighted the Hazel Matthews fund, which currently holds about $274,000. The legal framework stipulates that these resources should not replace or diminish monetary support from other public sources. The board considered revisiting the policy concerning this fund, potentially merging it with other accounts to streamline financial management.

The meeting also addressed infrastructure concerns, with an emphasis on boiler replacement and the potential use of air source heat pumps as an alternative heating solution. The board acknowledged the need for a comprehensive assessment to avoid redundant repairs and ensure efficient use of resources.

A proposal for an emergency exit in the library’s main programming space was presented. The estimated costs for this new exit ranged between $10,000 and $12,000, covering the door and associated wall work but not additional legal requirements. The board discussed the importance of ensuring safety without disrupting the library’s space.

To cap off the meeting, a motion was made to close the library for a special event on October 3rd, which would include safety training sessions led by Sheriff Elias and a community lunch organized by the Library Friends. The board unanimously supported the motion to close the library for this purpose.