The committee was informed about the imminent start of excavation for the new building’s foundations, with an access road being constructed around the existing school to facilitate this process. Safety measures, including the use of Jersey barriers and fencing, will be implemented to separate the ongoing construction from school operations. A kickoff meeting involving key stakeholders—such as the contractor, police, fire chiefs, and administration—will ensure that all parties are informed and that safety protocols are in place.

A significant portion of the discussion revolved around the layout and design adjustments made to the playground and other facilities at the request of the school district’s administration. The kindergarten through third-grade play area was relocated to the front of the school to enhance accessibility and safety, particularly concerning visibility and proximity to vital school facilities like the cafeteria and gym. These changes, aimed at increasing operational efficiency during both school and after-school hours, were planned without additional costs.

The committee also addressed the inclusion of solar energy in the project, with plans for the roof of the new building to accommodate solar panels. Discussions are ongoing about adding a solar canopy near the electrical room to facilitate efficient power management, aligning with the goal of achieving a net-zero energy building.

Further elaboration was provided on the interior layout, emphasizing that no changes had been made to the first and second-floor plans since previous discussions. The design includes a main corridor connecting classroom wings to common areas, allowing for easy after-hours access while ensuring secure lockdown of classroom wings during events. Restroom facilities were also detailed, with shared bathrooms in pre-K and kindergarten rooms and conventional gang restrooms for higher grades.

Security measures were another topic, with a series of meetings conducted involving key administrative personnel and safety officials. A security consultant reviewed aspects such as building access, surveillance, and emergency protocols. The committee expressed interest in a more detailed security update, potentially in an executive session format.

The operational principles guiding the committee’s function were also reviewed, emphasizing effective communication and collaboration. The use of DocuSign for approvals was discussed, given the absence of a physical stamp for signatures. This method aims to streamline the documentation process.

In addition to the construction and design updates, the committee discussed preparations for an upcoming quad board meeting scheduled for July 31. Concerns were raised about the lack of a structured agenda and the prioritization of projects. The bleacher project, a significant topic of concern, was addressed, emphasizing the need for compliance with the Americans with Disabilities Act (ADA) and the safety implications of the current bleachers. The committee highlighted the importance of addressing multiple town needs strategically without derailing existing projects.

A member recounted being asked by a select board member why the bleachers had not been removed, clarifying that the Department of Public Works had advised against demolition due to cost implications.

The meeting also touched on the financial implications of the bleacher project, with estimated cost impacts per household prompting a need for further analysis and communication. The committee expressed a strong opinion against backing down from the project, emphasizing the importance of addressing community needs holistically.

The committee acknowledged the need for a clearer understanding of pathways and safety measures for students walking between the schools, especially concerning existing crosswalks and sidewalks. Improvements to sidewalks and the addition of a raised crosswalk with flashing lights were discussed to enhance safety and visibility for drivers.

As the meeting progressed, administrative matters such as the authorization of a signature stamp for operational documents and preparations for an upcoming meeting were also addressed. The committee expressed gratitude and affirmed their readiness to collaborate on ongoing projects and evaluations.