0:03The most urgent topic discussed was the condition of the Senior Center, specifically the roof and windows, which require immediate attention. The roof, while not currently leaking, has experienced past issues that could escalate, necessitating a projected replacement cost of between $90,000 to $100,000. Windows also need replacement, and selectmen expressed a preference for completing both projects simultaneously to optimize efficiency and cost management. Beyond the roof and windows, other areas of the Senior Center, including the bathrooms and septic system, were identified as needing upgrades, with estimated costs ranging from $3,000 to $10,000.

The board also delved into the budget overview for the upcoming fiscal year. An increase in the regional assessment by $55,777 brings the projected total to $9,371,251. This includes a $44,256 share for capital projects at Wilbraham Regional High School and a $271,000 request for Green Meadows, with costs exceeding $35,000 being the town’s responsibility. Additionally, the Hampden County Retirement Board’s assessment is set to rise by approximately $151,000, coupled with a 4% increase in health insurance costs and a 25% cost-of-living adjustment for non-union personnel at Town Hall. Collectively, these assessments result in a 4.29% increase over last year’s budget, necessitating careful financial planning.

Another conversation revolved around the potential for solar energy solutions for town facilities. The board considered installing solar panels on either the roof or the parking lot. However, concerns about the structural integrity of the roof and potential interference with snow removal operations in the parking lot were raised. Combining roof replacement with solar panel installation was suggested as a more efficient approach, given that the roof is nearing the end of its lifespan with replacement costs projected at around $2 million.

30:54The meeting also addressed broader financial strategies. Discussions included the possibility of using savings from the town’s stabilization fund, which exceeds one million dollars, to fund necessary projects without requiring an override or exclusion. However, caution was advised to retain some funds to buffer against future tax rate increases. The board considered short-term borrowing as an alternative for funding smaller projects, though the potential for a tax increase loomed as a concern.

16:25Attention was also given to the financial implications of maintaining versus selling vacant properties, such as the so-called “white elephant” building. The board debated whether selling the building could provide revenue and alleviate ongoing maintenance costs. An assessment of the building’s value and condition was suggested, with the potential involvement of a commercial realtor to provide an appraisal at no charge.

Concerns regarding the town’s responsibilities for repairs at Wilbraham Middle School, a building not owned by Hampden, were raised. Historical deficiencies in the building’s condition were noted, with many issues remaining unaddressed.

Lastly, the board highlighted the need for a facilities manager to oversee town buildings, which would allow department heads to focus on their primary responsibilities. The creation of a building use policy was deemed necessary to manage the increasing number of space requests and ensure efficient utilization of town facilities.