The budget discussion was in-depth, focusing on the need for rebalancing accounts and the anticipation of additional funding from the Department of Elementary and Secondary Education (DESE) for circuit breaker funds. With the reported decrease in school choice students and the depletion of COVID relief funds, the committee aimed to minimize the impact on learning and students. This was partly achieved by offsetting costs through changes in the administrative structure. Noteworthy cost increases were identified in the busing contract and special education transportation. The committee highlighted that despite these increases, the budget adjustments were only a fraction of the previous year’s increase and positioned the district favorably compared to others. Additionally, the use of school choice funds was discussed, with an emphasis on frugal allocation.

The committee tackled the school choice application deadlines, discussing the possibility of changing the lottery process timeline to provide earlier notification to families. This would potentially align with the preschool application deadline, offering a more seamless experience for those applying. The importance of clear and public communication was underscored to ensure families are adequately informed and can plan accordingly. The committee expressed a commitment to revamping materials such as pamphlets and flyers, making them more attractive and informative, and recognized the administrative assistants’ efforts in managing the increased application options.

Another central topic was the community building within the school district. The committee discussed various initiatives to foster unity, including bringing staff from both schools together for professional development and extracurricular activities. Student communities were also a focus, with the committee highlighting sports teams, club opportunities, and student-led events as vital components. However, challenges such as the impact of longer commutes for school choice students on participation in school events were acknowledged.

Communication improvements were addressed, particularly regarding the need to enhance the school website and communication plan. The goal is for families to easily access crucial information, such as event calendars and enrollment timelines. Regular updates from both Smith Academy and Hatfield Elementary were mentioned, with Smith Academy providing weekly updates and the elementary school sharing bi-weekly newsletters. Emergency updates are also disseminated as needed.

Professional development was a topic of discussion, with the introduction of Vector Solutions, a software for tracking professional development activities. The committee emphasized the importance of coordinating professional development between Smith Academy and Hatfield Elementary to ensure staff are aware of training opportunities. Moreover, outdoor education was highlighted, including the use of a forest classroom and the installation of a game camera to monitor wildlife. The concept of an “Adventure leadership outdoor or innovation pathway” for certifications in CPR and wilderness first response was also brought up.