The board’s primary focus was on preparations for a significant dune restoration event scheduled for November 12 at Delray Sands. Members deliberated on logistical details, with a continental breakfast planned for around 30 attendees. The board approved a budget of $1,200 for the breakfast, funded by the town, but clarified that Uber costs for attendees would not be covered. There was a concerted effort to ensure attendees understood the event’s limited capacity, with precise details on breakfast offerings and reservation procedures emphasized in the invitations. Communication strategies included an email blast, bulletin board postings in condos, and distribution of flyers by volunteers to condo managers.

Another topic was the planned library wine tasting event, which included discussions on alcohol licensing requirements and potential attendance. The board considered charging a small fee to cover vendor costs while maintaining the event’s educational focus. January was identified as a potential month for the event to avoid conflicts with the Mingle Jingle event in December. The board also explored involving local vendors like Coastal Star to enhance the educational aspect of the event. An itemized cost list for town manager approval was deemed necessary to ensure transparent funding and potential contributions from participants.

A recurring theme throughout the meeting was the importance of effective communication and planning. The board underscored the need to streamline their processes to ensure timely execution of events, particularly during the busy season. There was a clear consensus on the significance of engaging beachfront condo associations and fostering collaborations for restoration initiatives. Despite challenges such as parking limitations due to ongoing concrete restoration projects, the board remained committed to their outreach efforts, with plans to involve more associations as projects progress.

The meeting further addressed outreach efforts to various condo associations, with updates provided on communications with entities like Delray Sands Resort, Parker Highlands, and 45 Ocean. While some associations were undergoing restoration work, others expressed interest in future dune restoration events.

Challenges in community engagement were highlighted by reflections on a recent booth presentation, which received less foot traffic than anticipated. Suggestions to increase visitor interaction included educational activities like quizzes on sand dunes’ purposes and incorporating contests or incentives to boost participation in future events.

Beach cleanliness and community involvement were also discussion points. Members shared their experiences with local cleanup efforts, highlighting positive community responses. However, issues with wind affecting trash collection using bags were noted, leading to a preference for using town-provided buckets. Misunderstandings about bucket usage were addressed, with a call for clearer guidance to ensure buckets remain at designated locations. There was also an advocacy for reducing plastic waste, with proposals for promoting reusable bottles at meetings and clearer disposal instructions for plastic bags.

The board considered organizing a community cleanup day, communicating with local associations to encourage participation. While liability concerns were noted, the potential for dog waste stations in busier areas was discussed, contingent upon property owner approval.

As the meeting concluded, a transition to board member updates was made, focusing on the chairperson’s term renewal. The current chair expressed a willingness to continue, receiving unanimous support for another year. The vice chair position was also addressed, with nominations discussed.