The board’s transition from the Synergy system to Focus was a focal point of the meeting, with members expressing frustration over the ongoing challenges posed by Synergy. Concerns were raised about the impact of the system on staff morale, particularly within Exceptional Student Education (ESE), where educators face overwhelming demands due to system inefficiencies. This issue has contributed to a loss of staff, with educators contemplating leaving the district. Members discussed the need for improved IT infrastructure and the importance of having a well-defined migration plan to ensure a smooth transition to Focus.

Jessica Vaughn emphasized the necessity of internal project management capabilities to reduce reliance on external consultants. Christopher Farkas from the IT department supported restructuring efforts to improve communication and avoid redundancy. The role of the consulting firm MGT was questioned, with members seeking clarity on the financial aspects of the consulting agreement, which includes a $750,000 fee to assist with the transition. Concerns were also voiced about the lack of staff input in the decision to switch systems.

Training for the Focus system was another area of concern. The board highlighted the urgency of training staff effectively before the start of the 2025-2026 school year, with Superintendent Van Ayres outlining a structured project plan involving multiple training sessions. Members stressed the importance of having a plans and ensuring that training goes beyond videos and self-directed learning, advocating for direct guidance to support staff.

The meeting also addressed budgetary concerns, particularly related to the approval of school improvement plans and budget amendments. Superintendent Ayres presented a budget overview, noting a projected deficit and the use of a workforce grant to maintain the fund balance. The board discussed the implications of using the fund balance for recurring expenses like teacher raises and emphasized the need for transparency regarding the use of millage funds for teacher salaries. Members expressed the importance of effective communication with communities affected by construction projects and the strategic planning necessary for future growth, particularly in rapidly developing areas like South County.

In addition to these issues, the board acknowledged community efforts in response to recent hurricanes. Members expressed gratitude to the Plant City, Fishhawk, and Bloomingdale communities for their support of flood victims, highlighting the dedication of custodial and shelter staff in preparing schools for sheltering families. Food service staff were commended for working overtime to feed thousands of families in shelters, and legislators were recognized for their on-ground support during the crises.

The meeting concluded with updates on community initiatives, including the opening of the school choice magnet application window and upcoming events organized by the African American Task Force. Members expressed appreciation for the Hillsborough Education Foundation’s contributions and emphasized the need for equitable pay for teachers and staff. The board also reflected on the importance of community engagement and the ongoing challenges of attracting and retaining teachers in the current educational landscape.