12:51A significant portion of the meeting focused on the Kingston Public Library’s transition to a new IT security protocol, featuring multifactor authentication. The library has shifted from an in-house IT director to a consulting firm, necessitating staff to use USB-like fobs for computer access. This change aims to fortify security but presents challenges, especially for public computer access. Initially, the public computers were to be included in this security measure, but discussions revealed a potential move to the Old Colony Library Network (OLN) to alleviate security concerns, though this would entail additional costs.

15:14The library’s materials budget was another focal point, with the state mandating that 16% of the overall budget be allocated to materials, including technology for patrons. This requirement has sparked debates over the funding of staff technology and the allocation of resources, particularly given the recent issues with a computer in the children’s room. A temporary fix was found, but the broader implications of these budgetary decisions remain a topic of discussion.

18:08Moreover, the OLN is evaluating new integrated library systems (ILS) to replace outdated workflows. Training sessions for potential ILS options like Evergreen are underway, although the transition is expected to present a learning curve for library staff. This system upgrade is crucial, as the current software is no longer supported by its original vendor, prompting an urgent need for a new solution.

06:33The meeting also delved into the logistics of upcoming community events, emphasizing the need for volunteer coordination for a market and yard sale slated for June 14th. These events require careful planning, with the board seeking volunteers to manage tasks and logistics, including traffic control and event scheduling. The summer gala’s timing was debated, with a preference for a December event to align with holiday festivities while avoiding scheduling conflicts.

34:14In addition to logistics, a collaborative effort with the library and the book committee was highlighted, focusing on historical themes and community engagement for the town’s 300th-anniversary celebrations. The proposed activities aim to integrate various community groups, such as the Jones Society and the Bradford House, to underscore the town’s history. The library plans to host exhibits, including a photo display honoring veterans, with ongoing coordination to avoid overlapping efforts.

49:15Financial considerations were prominent, with a $3,000 shortfall identified for event-related expenses. A motion to reallocate funds to address this deficit was discussed. The board also explored the appointment of a fundraising coordinator to streamline contributions and manage event budgets effectively.

A noteworthy initiative discussed was the library’s summer reading program, themed “level up,” targeting both children and adults. This program aims to boost library card registrations among children, addressing the disparity between adult and child cardholders. Efforts to engage students directly through classroom visits are planned, alongside Public Service Announcements (PSAs) to promote the initiative.

25:37Finally, the meeting addressed ongoing maintenance and repair needs within the library, such as foggy courtyard windows and outdated job descriptions for professional staff. A walkthrough with facilities management is anticipated to prioritize repairs exceeding $25,000, necessitating coordination with the capital planning committee.