A primary focus of the meeting was the planning of a fundraising gala, set to occur on January 31st, 2026, at the Jones River Training facility. The event is designed to feature a silent auction and raffle, with ticket prices proposed at $40 for individuals and $75 for couples. The event aims to draw community interest and raise significant funds, with plans to include a notable guest speaker and entertainment, such as a potential fireworks or drone show. However, the specifics of entertainment costs and logistics remain under discussion, stressing the need for plansning and budgeting.

To maximize outreach for the gala and associated events, suggestions were made to incorporate announcements into tax bills or census mailings and to update the town website with QR codes for easier access to event details. The effectiveness of this strategy hinges on prompt confirmation of event dates, with September 19th and 26th mentioned as potential options. Further logistical considerations include ensuring adequate parking and possibly utilizing shuttles to accommodate larger crowds.

Attention also turned to the organization’s financial strategies, notably the need for efficient electronic payment systems for ticketing and vendor transactions. The town currently faces restrictions on electronic payments, prompting discussions about exploring how other municipalities handle such processes. The committee expressed interest in using the library’s established fundraising model, which includes specific accounts for managing donations, as a potential template.

In addition to the gala, the meeting addressed plans for a parade, emphasizing the appointment of marshals and potential involvement of local civic groups and businesses. The importance of finalizing the parade route and ensuring it remained within allowable areas was discussed, along with the logistics of incorporating additional vehicles and setting up a grandstand to enhance the experience. The committee also tackled the question of charging vendors and businesses for participation, drawing comparisons to other local events as they considered fee structures.

Adjustmentsttention was devoted to the scheduling of an art festival, with a preference for a Saturday event in May to avoid conflicts with Mother’s Day. The festival is part of a broader initiative to streamline event planning and boost community engagement through diverse cultural activities. Additionally, there was an innovative suggestion to commemorate Kingston’s anniversary with a video capturing a day in the life of its residents, using library equipment to create a historical snapshot of the community.

Past experiences with police expenses illustrated the importance of careful financial planning to account for these costs. The role of social media in community outreach was highlighted, noting a growing following on platforms like Facebook, and underscoring the need for continued communication through email blasts.

The discussion also touched on the state of historic buildings, particularly the Brad House, with emphasis on cleanliness and maintenance. Suggestions were made to allocate excess funds raised toward restoration efforts, contingent on obtaining necessary permissions. This concern highlighted the broader impact of community events on preserving the town’s heritage.