The condition and management of the library’s memorial benches were a central theme of the meeting. A consensus emerged that many of these benches, having been installed over two decades ago, are now facing wear and potential safety issues. Discussions revealed concerns about responsibility for the upkeep of these benches, with one participant noting that natural replacements often fall to donors, while others argued that maintenance should be a shared responsibility. The board considered implementing a policy whereby plaques on benches could be returned or replaced after a decade. The idea of using durable materials, such as teak, was proposed to extend the lifespan of future benches, and one participant highlighted a well-preserved teak bench at the historic townhouse as an example.

The conversation expanded to include other memorial items, such as trees, which have also surpassed their expected lifespan. This led to the suggestion of developing a comprehensive policy for all memorials. Additionally, the possibility of a “menu” for potential donations was discussed, allowing contributors to choose specific items to support and setting clear expectations for the lifespan and care of these donations.

Financial discussions followed, with the board reviewing the proposed budget for fiscal year 2027. There was a strong emphasis on maintaining a conservative financial approach, particularly in light of anticipated tight budgets from the town. The board agreed to minor increases in budget lines for contracted services and heating fuel, acknowledging the challenges of controlling costs associated with external vendors. The importance of the town’s support for the library’s operational funding was underscored, as it affects the library’s eligibility for future grants.

The board expressed collective agreement on the revised budget. This was followed by the presentation of the holiday calendar for 2026, which included standard closures and specific adjustments for the Christmas period due to town hall operations. The library’s unique holiday practices were highlighted, particularly its decision to remain open on certain Saturdays.

The meeting also celebrated the receipt of a $10,000 donation from the Carnegie Corporation, expected to arrive in January 2026. This gift was met with enthusiasm, and the board considered leveraging the donation for publicity to highlight the library’s history and ongoing contributions to the community. The board reaffirmed its acceptance of the donation through a motion that passed without dissent.

In other updates, the director’s report mentioned ongoing interviews for a library clerk vacancy, with six candidates shortlisted from twelve applications. As the library adapts to changing technology, efforts are underway to phase out obsolete formats like CDs and DVDs, with volunteer assistance in this process. The success of recent programs, such as the Family Lego Challenge and holiday story times, was noted, along with plans for upcoming activities like Music Time and STEAM Afternoons.

Operational challenges were addressed, including a water flow alarm issue and heating problems caused by a malfunctioning boiler. The library is also exploring collaborations with local schools to enhance summer reading promotions and possibly establish a high school internship program.