A significant portion of the meeting focused on the library’s heating system, which is nearing the end of its operational life. The board explored options for replacing the current boiler with two smaller, high-efficiency units. Estimates were presented, with costs of $125,000 for oil boilers and $115,000 for propane gas boilers. The absence of a current gas line would necessitate the installation of tanks if propane were chosen. Additionally, the possibility of integrating solar energy solutions was considered, especially in conjunction with a potential future roof replacement.

The board also discussed the library’s control systems and roofing needs, noting the recent retirement of a key individual from Johnson Controls who had been involved with the library’s systems. This raised concerns about maintaining continuity in system management. A quote of approximately $32,000 was mentioned for control system upgrades, though details on whether this included new thermostats were unclear. The board stressed the importance of coordinating with the facility manager to address these issues, as no formal proposals had been received for the roof despite general inquiries. Furthermore, safety regulations for flat roofs and skylights, particularly concerning fall protection for workers, were highlighted as areas needing attention.

Library Director Jennifer Jones provided an update on digital resources, including the introduction of Creative Bug, Mango Languages, and Auto Repair Source. An update to the library’s homepage was implemented smoothly, with no negative feedback from patrons. The staff is strategically evaluating the library’s collections, noting a decline in the circulation of music materials due to the rise of streaming services. Consequently, the decision was made to allow the music collection to dwindle and focus on acquiring new releases of popular items. A standing order plan for audiobooks remains in place to ensure the availability of bestsellers.

The meeting also addressed the challenges faced by libraries in transitioning to a new system, described as an “Unexpected Journey.” Concerns were raised about the impact of the Plymouth Rocket’s difficulties, which caught many libraries off guard. A committee was formed to explore alternatives, but progress was delayed due to a leadership transition. The lack of timely communication from Plymouth Rocket added to the confusion, with one participant expressing frustration over an email exchange regarding missing paperwork. The importance of maintaining programming, particularly for families and those seeking cultural experiences during winter, was emphasized.

The board reviewed upcoming programs, including a New Year’s Eve event and an evening with local author Ana Manogue, supported by the Lakeville Arts Council. Youth Services reported on recent activities, such as the conclusion of Fall Story hours and the commencement of holiday story hours. Music time sessions are set to resume in February, with scheduling adjustments planned to maintain audience engagement. The library has partnered with the Massachusetts Center for the Book for the 2025 Reading Challenges, encouraging participation with incentives.

Building and grounds updates were provided, including a pest control visit that revealed an increase in stink bugs but no major issues. Routine maintenance and repairs on HVAC systems were discussed, with the replacement of brittle plastic parts with more durable metal components. Concerns about the number of VAV boxes requiring maintenance were raised. The library is prepared for snowy weather with stocked ice melt and a ready snow blower. Community feedback on the library’s snow people decorations has been positive, with patrons enjoying the display, which served as a fundraiser for the local animal shelter, raising around $6,000.

The board approved the circulation policy and discussed the commemorative brick policy, presenting wording for the policy and an application form. It was noted that individuals could replace bricks at cost, minimizing the library’s liability. A list for bricks to be replaced was mentioned, with two orders from 2011 identified for replacement due to manufacturing issues.