The board delved into the potential acquisition of new technology to support digital access within the community. A proposal from Mobile Beacon, which offers a lending launch kit for digital inclusion grants, was a focal point. This grant could enable the library to obtain up to 25 laptops and hotspots. A member underscored the importance of this initiative, noting that many families face challenges with limited access to technology, especially as children reach high school. The grant would allow for the provision of equipment to those in need. The board also considered the feasibility of collaborating with neighboring libraries to meet the grant’s minimum requirement for devices, highlighting a commitment to improving community access to digital resources.

The library’s current inventory of public computers, consisting of nine units, was also scrutinized. The board discussed the need to update outdated equipment, favoring a mix of desktops and laptops to ensure flexibility and accessibility across different library sections. Concerns about the commitment associated with state grants were addressed, with a focus on the one-year obligation for monitoring and reporting usage. The board recognized the long-term benefits of acquiring these devices, emphasizing that they would serve public needs rather than administrative purposes.

Simultaneously, the board reviewed its safety procedures, particularly in response to active shooter scenarios. The current plan, which suggested escape routes to neighboring buildings, was deemed potentially unsafe. Members expressed concern about directing individuals across unprotected areas and proposed consulting local authorities, such as the police chief, to refine these protocols. Suggestions to redirect individuals to safer, more concealed locations were considered, with the aim of adopting revised safety procedures in an upcoming meeting.

The maintenance agreement with Lake Cam was another point of discussion. The board identified missing components in the existing agreement, specifically regarding maintenance responsibilities. Questions arose about who should handle repairs, given that the library owns the building but Lake Cam occupies the space. The board considered drafting a new agreement with the select board to ensure clear communication and accountability.

Additionally, the board explored upcoming infrastructure projects, such as the teen space redesign and the roof project. While awaiting feedback on color preferences for the teen space and quotes for furniture and shelving, the board reaffirmed its vision for a more engaging area for young patrons.

A community engagement initiative, involving a “snow person” drop-off event, was planned to coincide with a local parade. This event aimed to foster community participation and add a festive element to local activities. Clarification was made that items would be collected on a designated day.

The board also addressed ongoing operational concerns, such as pest control and equipment maintenance. Recent treatments for yellow jackets were discussed, with members noting the widespread issue this year. Meanwhile, a new refrigerator was confirmed operational, and unresolved issues with Earth and Water regarding pump removal were noted for follow-up.

In preparation for the library’s 250th anniversary, circulation updates and event planning were scheduled for discussion at an upcoming staff meeting. A proposal for programming related to the anniversary was on the table, with the board inviting community suggestions.

Lastly, the board reviewed a patron’s letter proposing a series of programs in collaboration with the historical commission. The potential partnership was considered, with plans to discuss the proposal further. The timing of the next meeting was set for November 24.