The primary focus of the meeting was the permit application for a parking lot on Bedford Street. The application, presented by JH Taylor Realty Corp., seeks to formalize the lot’s use, which has been operating under temporary zoning permissions for over a year. The attorney representing the applicant clarified that the proposal involves the front 1.6 acres of the property, with no structural development planned. The back 4.2 acres are not part of this application, primarily due to environmental concerns.

Board members raised several inquiries regarding the site’s operational details and environmental impact. One member voiced skepticism about using recycled asphalt for the parking surface, questioning its adequacy and drainage implications. The attorney responded by stating the intent to utilize existing gravel instead of new pavement, aiming to minimize environmental disruption, especially near wetland buffer zones.

Further concerns were raised about lighting, landscaping, and the provision of restroom facilities, which were not sufficiently detailed in the submitted plans. The attorney reiterated that the parking area is intended to serve employees from Northeast Alternatives and box trucks. Personal vehicles would be parked during the day, and box trucks overnight. The board emphasized the need for a peer review to ensure that environmental protections are adequately addressed before granting the permit.

Another topic was the ongoing development at Bella Way. Questions arose about the maintenance of a strip of land along the road, with the board noting shared concerns about grass height and its potential impact on drainage.

The board’s discussions also included site plan reviews for developments on Main Street, notably the Windgate residences and Fox Estates projects proposed by John O. These developments aim to introduce several residential units, including assisted living, memory care, and independent living options. Peer reviewers provided input on traffic management, recommending a comprehensive Transportation Demand Management (TDM) plan to ensure safe vehicle access and adequate site distance. The board deliberated on the necessity of a detailed TDM plan, ultimately deciding on a formalized submission tied to the building permit rather than the occupancy permit.

The necessity for the town’s involvement in the Massachusetts Environmental Policy Act (MEPA) process was also discussed. A proposal was made to ensure that MEPA filings are shared with the town, providing transparency and ongoing involvement. The board stressed the importance of establishing measurable thresholds to monitor traffic impact, with a commitment to a five-year monitoring program with MassDOT highlighted.

As the meeting progressed, the board addressed various administrative tasks, including the approval of meeting minutes and the 2025 meeting schedule. Adjustments were made for holidays, and the dates were approved without objection. Additionally, the board approved the release of a performance bond for Jillian Drive following the town’s acceptance of the roadway.