The meeting’s primary focus was the proposed relocation of the HR and Accounting departments within the town hall. The current plan suggested moving HR to a more secure space previously occupied by Accounting, while Accounting would temporarily relocate to the old EHS space on the second floor. Board members expressed concerns over the lack of plans and supporting documentation for these changes, with some voicing frustration over the absence of a proposal. One member emphasized the need for diagrams and clearer spatial understanding to facilitate a better-informed discussion and decision.

The conversation also touched upon the architectural challenges and accessibility issues associated with the proposed relocations. Board members discussed the implications of isolating the Accounting department in a largely vacant building, which could pose operational challenges and safety issues. There was a consensus on the importance of ensuring that departments were not isolated, particularly in light of potential security concerns arising from being the sole occupants of a building section.

In addition to the department relocations, the board reviewed a new draft policy for event permits on the town common. The draft policy, which had been reviewed by town officials, required event organizers anticipating attendance exceeding 25 people to apply for a permit at least ten business days in advance. The rationale behind the attendance threshold was discussed, with members noting variability in requirements across different communities. Concerns were raised about enforcing the permit requirement, particularly for events like tree lightings where attendance might fluctuate significantly.

Debate ensued regarding the implications of requiring permits for gatherings, with a focus on safety as the primary consideration. The board deliberated on setting a numeric threshold for permit requirements, with suggestions ranging from 150 to 200 attendees. Discussions also explored the necessity of insurance for gatherings, weighing the potential deterrent effect on organizations against the town’s liability for incidents during events.

The board addressed the timeline and procedures for submitting citizen petitions related to zoning and other articles. A member of the public inquired about the voter petition zoning articles, leading to a clarification that different deadlines exist for non-zoning articles. The conversation highlighted the importance of accuracy in the ongoing charter review, with emphasis on the language in the bylaws or charter regarding this process.

In addition to these discussions, the board acknowledged the retirement announcement of Superintendent Dr. Kelly Clenchy, effective July, and recognized his contributions to the community. The board also touched on the timeline for the upcoming town meeting and election scheduled for May 9, noting considerations about the timing and responsibilities for finance meetings.

Further discussions included updates on various community events and initiatives. The board announced the upcoming holiday bazaar and tree lighting. The meeting concluded with a motion to adjourn.