35:09A significant portion of the meeting was dedicated to refining the library’s collection development policy, particularly concerning parental responsibilities for children’s reading and viewing activities. The board engaged in a discussion to amend the wording of the policy statement to ensure clarity. One trustee emphasized the need to articulate explicitly that the responsibility lies with the parents or guardians, proposing that the statement should read, “the reading, viewing, and listening activities of each child are ultimately the responsibility of their parents and guardians.” This suggestion aimed to clarify ownership and responsibility, sparking a collaborative dialogue among the trustees.

In addition to policy updates, the board discussed logistical plans for a proposed delayed opening of the library on March 18 to facilitate an all-staff meeting. This meeting is intended to provide staff members with an opportunity to prepare for upcoming programming and reflect on their roles without the interruption of external training sessions. The board confirmed the meeting time for 1 PM.

Another highlight of the meeting was the anticipation of the Littleton Reads event, featuring the book “The Year of Zero: Growing Up in the Time of Cir Rouge.” Trustees encouraged community participation in the presentation scheduled for March 19 at the Littleton High School auditorium. This event forms part of the library’s broader efforts to engage the community and promote literacy.

The board also addressed community engagement strategies, particularly concerning the upcoming board election and the potential for a vacancy if no candidates emerge. Trustees expressed concern over the lack of attendance at a recent meet and greet for potential candidates. They discussed the need to attract individuals willing to run for the board, given that nomination papers are due by March 24. The board explored potential outreach methods, including utilizing the town newsletter to raise awareness and solicit interest from community members, reflecting on challenges faced in past contested elections.

Attention was given to recent library programs, with trustees sharing experiences and acknowledging the challenges of organizing events. The winter reading program was described as successful, despite some logistical issues, such as a scheduling miscommunication that led to a magician being replaced by a movie showing. A trustee shared insights from attending a program on menopause at the Chelmsford Library, prompting a discussion on the importance of diverse programming that addresses community needs.

17:46The meeting also covered updates on ongoing projects. The Ray Grande initiative was highlighted, with trustees noting that only one submission had been received thus far. A committee is set to conduct further outreach to encourage more submissions, particularly leveraging the high school newsletter for visibility. In terms of staff-related matters, the board discussed the need for updated staff attire, considering recent staff changes. Various options for new shirts were presented, with costs and styles being deliberated to accommodate staff preferences amid temperature fluctuations in the library.

Furthermore, the board reviewed the library usage policy, agreeing on specific changes to improve clarity and consistency. These included removing redundant introductory phrases, adding links to other relevant policies, and refining language regarding damage to library property and solicitation activities. There was an emphasis on ensuring all policy links function correctly and maintaining uniformity in document formatting.

35:09The meeting concluded with acknowledgment of the hard work by the policy committee and recognition of the Westford Library’s impending renovations, which may affect patronage at the Littleton Library. Trustees noted the potential increase in visitors as Westford patrons seek alternative services during the two-year renovation period.