The most pressing topic was the presentation of three design options for the Shaker Lane School project. These include an addition and renovation of the existing structure, new construction on the upper field, and new construction on the lower field. Each option was crafted to minimize disruption to ongoing school activities and accommodate community use spaces. The initial six options were narrowed down based on agreed evaluation criteria, with a decision on the preferred option scheduled for November 6. Cost, educational impact, and sustainability are key considerations in their decision-making process.

The construction cost per square foot was estimated at $880, with anticipated price increases over the next few years due to market conditions. The Massachusetts School Building Authority (MSBA) reimbursement rate for the project was projected at approximately 30%, lower than past projects like the high school, which received 51%.

The committee is exploring two construction management methods: the traditional design-bid-build and the construction manager at risk (CMR) approach. The CMR method, offering a guaranteed maximum price, could incur a 6% premium not covered by MSBA, prompting the committee to weigh the benefits of potential cost overruns protection against the additional expense. The timeline for deciding between these methods was set for early December, after submitting the preliminary feasibility report.

Discussions on the financial structure of the project’s debt revealed plans for a 20-year bond with a 6% coupon rate, chosen for its conservatism amid interest rate uncertainties. The prospect of a 30-year bond was considered to lessen the upfront tax burden, though it would result in higher overall interest costs. The committee acknowledged the financial burden on homeowners and the necessity of balancing town needs with taxpayer impacts.

The meeting also tackled the importance of clear communication with the public. Plans were made for a brief 10-minute presentation to outline the school’s shortcomings and the rationale for a new building, along with financial responsibilities and tax implications. The committee intends to promote public engagement through tours of the existing school and a project website featuring a FAQ section. A town meeting flyer is also planned to guide discussions and provide visual aids to illustrate the proposed changes.

The committee recognized the need to articulate clearly why a new school is necessary before delving into cost discussions. Suggestions were made to frame the project in a way that resonates with potential voters and to provide opportunities for public feedback via online comments or a physical comment box during town meetings.