A central topic of discussion was the delay in processing MSBA reimbursements, which has stalled cash flow updates for the Shaker Lane Elementary School project since March. A committee member expressed frustration over the lack of progress with the MSBA, emphasizing the urgency of resolving these financial complications. The committee member highlighted that the project budget was reported as $1,085,000, with $1,161,960 already spent, leaving a balance of $23,040. The committee’s concerns were compounded by the MSBA’s failure to process a budget revision request necessary to enter further invoices into the Propay system.

The conversation turned to the reasons for these delays, with another representative explaining that the MSBA had not aligned their records with the revised budget, resulting in the rejection of invoices. The committee was assured that steps would be taken to contact the MSBA promptly to expedite the process. Despite assurances, the urgency of the situation was reiterated, and a motion was made to table the Turner invoice of $11,100 until more clarity was obtained.

In an effort to streamline financial oversight, the formation of a financial subcommittee was approved, consisting of three members, including Kelly Clenchy. This subcommittee will focus on the design phase of upcoming projects until construction begins and oversight is taken over by the Permanent Municipal Building Committee (PMBC). The coordination between the financial subcommittee and the PMBC concerning project spending authority was discussed to ensure a seamless transition.

The meeting also included updates on the Shaker Lane School project, specifically regarding a schematic submission update. The total project budget was noted to be higher than previously advertised, with efforts ongoing to align costs with projections. The committee also discussed a formal request for the select board to include an article in the town meeting warrant for the construction of the Shaker Lane School, emphasizing the inclusion of funding aspects.

Community engagement was a significant theme, with efforts to prepare for the upcoming town meeting vote highlighted. A public forum and building tour were noted for their good turnout, especially from new community members. Community member Annelise Staver emphasized the importance of involving all stakeholders in discussions about the project and suggested hosting future forums at the senior center to maximize attendance. Staver also advocated for the distribution of promotional yard signs, acknowledging the limited supply and the potential impact of widespread visibility.

Public commentary during the meeting included concerns about a podcast launched by a resident opposing the project, advocating for modular classrooms as a solution to classroom shortages. The estimated cost for obtaining 11 modulars was cited as $6 million, including utility connections. In response, committee members articulated that modulars were not a viable long-term solution, emphasizing the aging infrastructure of the existing school and the importance of a permanent educational environment.

The meeting concluded with a consensus on the necessity of moving forward with the project to leverage available funding and mitigate rising costs. The potential consequences of delaying the project were noted, with particular emphasis on the lack of state funding through the MSBA if the project were postponed. The importance of clear communication and community trust was underscored, with a commitment to providing further resources and information to address concerns and clarify the situation for the community.