A significant portion of the meeting was dedicated to addressing the challenges posed by properties assigned a zero site index, a classification that has complicated the assessment process. Members questioned the appropriateness of this designation, noting that it often simplifies exemptions but fails to accurately reflect property status, especially for properties previously held under chapter land but now subdivided or developed. The board recognized the necessity of re-evaluating these properties to ensure accurate land use codes, particularly as some now contain residences that alter their tax status.

The discussion revealed that the current classification issues would likely extend into the spring, as adjustments and a review of these properties are necessary. Members acknowledged the need for updated data and a clearer understanding of historical records to rectify classification discrepancies. The board proposed creating a report to filter out zero site indexes for clarity, though they admitted that progress would not be swift enough to affect upcoming tax bills.

Another central topic was the board’s ongoing efforts to enhance the accessibility of the town’s website. The conversation revolved around the organization of forms related to motor vehicle excise tax and property tax abatements, which many residents reportedly found confusing and difficult to locate. A motion was put forward to establish a table of contents. Board members debated the merits of adding such a feature, with some advocating for simplicity and others stressing the importance of comprehensive information access.

The website discussion underscored the challenges of balancing user-friendliness with the need to provide detailed information for residents seeking specific documents. Members expressed frustration over the current state of the site, citing the burden placed on staff to assist residents in finding forms. A consensus emerged that forms like the motor vehicle abatement application should be readily accessible, and the board agreed to revisit the motion to implement a table of contents after addressing the immediate needs for specific forms.

The board also tackled the issue of unclosed building permits, which has impeded the accurate assessment of certain properties. A supplemental bill for one property was issued due to the oversight of a previous building inspector, highlighting larger concerns about properties being occupied without finalized permits. Members discussed the historical context, attributing some of the confusion to changes in personnel among building inspectors and assessors. The board considered drafting a formal communication to the building inspector and town manager to address these issues.

Additionally, the board prepared for a classification hearing and the hiring of a new administrative assessing assistant. A job posting had attracted interest, with four applicants responding after it was reposted. The board also reviewed the LA4 numbers and interim adjustments from Vision, noting that the assessment sales ratio was in the mid-90s, which is considered favorable. Members expressed satisfaction with the value ratios, emphasizing the consistency with market sales.

Finally, the meeting touched on procedural aspects related to exemption warrant articles for the upcoming town meeting. A revised document was presented to clarify the purpose and costs associated with Article Five, focusing on cost-of-living adjustments for exemptions. The board discussed the necessity of town approval for changes and debated the implications of adopting state cost-of-living adjustments automatically.