The commission’s discussion delved into the financial complexities of managing cemetery operations, particularly the apparent decline in lot sales. It was revealed that many potential buyers were waiting for the opening of a new cemetery section, which resulted in a backlog of interest. Members stressed the importance of monthly financial reports to effectively track the commission’s financial standing, as current practices involved only seasonal data compilation. The absence of real-time recording of payments was identified as a challenge, prompting suggestions for the town to facilitate regular reporting. This would enable the commission to better gauge incoming funds and manage expenses.

A significant issue arose concerning the payment to a contractor named Amanda, who had completed a $3,000 project but had yet to receive payment due to procedural delays. The necessity of clarifying which fund would cover this expense was emphasized, with members highlighting the importance of expediting the payment process. A proposal was made to present invoices for signature during meetings to ensure prompt processing, eliminating the need for multiple visits to town hall by commission members. The discussion reflected on a previous, more efficient system.

Another topic was the maintenance and improvement of cemetery infrastructure, notably the wall straightening and headstone repairs. The South Cemetery wall straightening project, completed at an initial cost of $3,000, was a focal point. The commission agreed to fill out necessary paperwork to facilitate invoice processing, acknowledging prior confusion due to missing account numbers on documents. This led to suggestions for a clearer procedure to improve efficiency.

The commission also discussed the North Cemetery’s back lot expansion, with engineering plans anticipated. While no deadline for fund use was set, there was a consensus that the engineering firm’s fee scope would align closely with actual costs. Concerns about winter weather potentially delaying projects were voiced, with headstone straightening in the South Cemetery’s old section likely deferred until spring. Members recognized the financial implications of these projects, estimating wall repair costs could reach $6,000 for a single side.

During these deliberations, the commission acknowledged an uptick in project activity compared to previous years. Financial health remained a concern, particularly in relation to revenue from lot sales in the new expansion area. Community interest in purchasing lots was noted, with the idea of promoting the cemetery’s expansion and available spaces in local publications considered as a strategy to boost sales and revenue.

Operational updates included discussions on cemetery lighting, with solar lights proposed as a temporary solution for flag poles until a permanent system could be established. The estimated cost ranged from $600 to $700. The commission debated whether to contact the current electrician or seek alternatives, with the possibility of going out to bid if a new electrician was required.

In addition, the commission discussed the installation of a plaque for Captain Levi Goodrich’s family burial site, focusing on the specifics of the inscription and its clarity for visitors. The plaque’s cost was estimated at $2,000, separate from other project expenses. The commission expressed a need for clarity on funding and expenses related to ongoing and upcoming work, emphasizing the importance of managing public funds responsibly.