A significant portion of the meeting concentrated on the Middle High School’s ongoing HVAC challenges, which have persisted for several years. Concerns were raised about unclear underlying issues that continue to plague the system. The board acknowledged the need for a comprehensive resolution to improve the school’s learning environment, as current conditions have been described as suboptimal for students and staff. The discussion also included updates on the Turkey Hill window film project, with nearly all installations complete except for a few larger glass panes awaiting replacement due to cracks.

Another topic of financial and infrastructural importance was the proposed replacement of Turkey Hill Elementary School’s exterior doors. With a budget of approximately $87,000, the board discussed potential strategies to cover the $50,000 shortfall, including the possibility of integrating the deficit into the current operating budget. The anticipated timeline for receiving bids was expected to bring more clarity to the project’s financial requirements by the end of the year.

The school system’s backup server scenario was another focal point, with discussions revolving around the pros and cons of transitioning to a cloud backup system versus maintaining the current server configuration. Concerns were voiced about the $40,000 expense for a dual-server solution and whether a more cost-effective alternative could be found. Members weighed the financial implications of cloud storage, noting its potential higher costs and security vulnerabilities.

Attention also turned to the primary school’s generator needs, originally estimated at $70,000 but now updated to $171,896. The critical nature of this infrastructure was emphasized, given the absence of a generator poses risks during power outages, particularly in cold weather. The board noted the increased frequency of power interruptions and the potential for equipment degradation due to inconsistent power supply.

The board further examined the Middle High School’s sports facilities, where drainage issues under the turf field prompted discussions. The engineering report estimated a $920,000 cost to address drainage and hardscape issues, particularly around the bleachers and press box. Additionally, replacing or resurfacing the track was estimated at around $500,000, though clarity was sought on whether a full replacement was necessary. The conversation highlighted the long-standing drainage problems that have affected the area.

In terms of financial governance, the board debated the recent distribution of a proposed Financial Policies Manual. Concerns arose regarding potential conflicts with existing bylaws and the town charter. Some members expressed discomfort with adopting the policy without revisions to ensure consistency. There was a consensus on the value of having a consolidated document for capital planning, although questions remained about its long-term accuracy and maintenance.

Members underscored the importance of routine inspections and maintenance to prevent unexpected repairs, as exemplified by recent issues with the Middle High School elevator.