A primary topic of concern was the capital planning process itself. A participant voiced dissatisfaction with using the capital plan as a funding source, highlighting the unpredictability of project completions and the perceived loss of control over the capital planning process. This prompted a detailed explanation from the chair, clarifying that town meeting authorization is required for any reallocation of funds. Excess funds from uncompleted projects flow back to free cash without needing additional authorization. The chair emphasized this as a common practice, especially with unexpended capital funds.

The board also engaged in an extensive discussion about the prioritization of projects and potential funding sources. It was acknowledged that not all projects could be funded, prompting a need to reevaluate priorities based on available funding. A preliminary list of projects was suggested for December, although it was agreed that this list would remain open to adjustments based on new information. The consideration of various funding sources, including Chapter 90 funding and potential borrowing, was a point of discussion. The board agreed to maintain an open dialogue about funding strategies and consider input from the finance committee.

Infrastructure challenges dominated much of the meeting, particularly concerning the condition of public buildings. The need to replace the roof of a 20-year-old building was highlighted due to multiple leaks following a drought. The roof’s original material was deteriorating, with visible damage suggesting impending failure. The importance of specifying higher-quality shingles and a 100% ice and water shield to enhance the roof’s longevity was discussed, emphasizing the need for timely replacement to prevent costly interior repairs and potential mold issues.

Attention also turned to the flooring in the public safety building, where VCT tiles were curling and popping up, particularly on the second floor. The underlying wood floor’s movement was cited as a contributing factor, leading to discussions about replacement costs and contingencies. There was also concern about the outdated headend controller for the building’s heating and air conditioning system, which was causing frequent maintenance issues. Suggestions were made to explore replacement parts or systems not reliant on a single contractor.

The board further explored the condition of the building’s 20-year-old boilers, which were problematic and occasionally required manual restarts. A debate emerged over whether to replace the entire boilers or just the burners, with the latter being a less expensive option. However, the recommendation favored full replacement to ensure reliability, particularly in a facility critical to public safety.

The meeting also addressed the decision to install an oil burner instead of extending the gas line at a municipal building, a choice made two decades ago due to cost. The lack of alternatives, such as transitioning to a propane system, was discussed, with safety concerns about terrorism threats associated with an external propane tank. The absence of a natural gas line further complicated the situation.

The decommissioned section of the TCP building was another focal point, with the need to initiate asbestos removal due to potential cost increases if not addressed promptly. Despite the financial strain, the necessity of removing hazardous materials was emphasized, with the understanding that failure to act could lead to greater expenses in the future.

Lastly, the board discussed the regrading and reseeding of Fitzgerald Field to address drainage issues, which rendered parts of the field unusable for extended periods. The proposal aimed to improve playability for local youth baseball and included considerations for leveling the field and implementing a fertilization program. However, concerns were raised about the necessity of the project given current field usage and demand.