The centerpiece of the meeting was the board’s discussion on the procurement and installation of new data collectors. These devices are intended to improve the accuracy and efficiency of water readings and offer residents real-time tracking of water usage. One board member emphasized the dual benefits of these collectors, noting that they would aid in water conservation efforts and provide financial savings for residents by alerting them to potential leaks, thus preventing costly water bills. The estimated cost for two units of these data collectors was discussed, amounting to approximately $73,000. The board recognized the importance of having these devices functional before the planned switch to a new billing company on July 1.

A special meeting was scheduled for February 25 to deliberate on the need for these data collectors and other matters such as the acquisition of a new tractor and an IRS bill. The new data collectors would allow residents to set alerts for excessive water usage, which could reduce instances of undetected water wastage, as seen in previous cases where residents inadvertently left hoses running. While the data collectors would be installed externally, eliminating the need for internal modifications, their potential for alerting users to excessive usage was seen as a step forward in modernizing the water system.

Another major topic at the meeting was the board’s preparation for forthcoming PFAS regulations set by the Environmental Protection Agency (EPA). The board acknowledged the standards proposed, which would lower the acceptable limits for PFAS to four parts per trillion by 2031, a significant reduction from Massachusetts’ current standard of 20 parts per trillion. Concerns were raised about the ability to meet these impending deadlines, with board members expressing the need for a plan to avoid potential legal repercussions or fines. The urgency of this compliance was apparent, as one member noted, “there’s not a whole lot of time here,” highlighting the necessity of proactive measures.

The board also addressed the community engagement survey intended to gather resident feedback on water quality and treatment concerns. The survey aimed to capture diverse perspectives and inform future decisions about the water system, particularly focusing on issues such as hard water and PFAS. Board members stressed the importance of widespread participation in the survey, emphasizing that resident input was vital for shaping effective water management strategies.

In addition to these discussions, the board tackled infrastructure concerns following a recent water main break on Northfield Road. The break was attributed to a defective joint, and board members considered adding the affected pipe to the replacement list due to its age and condition. The outdated 2011 infrastructure report was also a point of discussion, with residents inquiring about plans to replace aging pipes from the 1940s. The board clarified that while no updated plan currently exists, efforts are being made to identify areas of immediate need, with $50,000 allocated annually for main replacements. However, they acknowledged that this budget is often insufficient due to rising contractor fees.

Communication improvements were also on the agenda, with the board discussing the transition to government-designated email addresses to enhance efficiency. The need for a reliable alert system for water main breaks was highlighted, as current methods like Facebook were deemed inadequate for timely notifications. The introduction of a new radio system was proposed to ensure immediate alerts to staff about water issues, facilitating prompt responses.

Financial implications associated with infrastructure upgrades were another focal point. The board recognized the need for additional funding to cover extensive engineering and contractor costs, emphasizing a desire for future budget increases to accommodate these rising expenses without causing sudden spikes in water bills for residents.