0:28The central concern of the meeting was the committee’s effort to address logistical challenges and enhance the experience of their popular events. Recent outings, including a successful trip to the Frost Museum, highlighted the need for improved communication and organization, as some seniors missed out due to a lack of information. There were reports of seniors expressing disappointment for not being able to register for events like bingo, raising the need for proactive outreach. Ensuring that seniors understand registration processes was deemed critical, as was managing expectations about meal availability due to the increasing popularity of events.

Members discussed the necessity for better time management, particularly regarding the distribution of meals during events, which had caused confusion and frustration. Meals were being served earlier than planned, leading to concerns about attendees not receiving tickets on time. A proposal was made to start setup earlier, at 9:30 AM, for events commencing at 11 AM.

40:57The committee also debated the timing of their popular Bingo events. It was proposed to start Bingo at 10:30 AM instead of the current 11:00 AM to allow more time for actual gameplay before lunch. After some back and forth, this new start time was agreed upon, with hopes it would enhance the overall experience. Additionally, the timing of meal service was adjusted to avoid interruptions during Bingo.

Concerns were raised about the reliability of the current Bingo caller, prompting suggestions to ensure a backup is available, ideally someone bilingual, to accommodate all attendees.

The presence and roles of council members at events were also scrutinized. Reports of disorganization at a previous Bingo event, where enthusiastic council members took over volunteer roles, led to confusion. This prompted a call for clearer role definitions to maintain effective operations. An email was suggested to communicate expectations to council members, with a designated volunteer acting as a liaison.

23:14In the realm of upcoming activities, the committee confirmed plans for two theater outings: one on May 21st for “The Girl on the Train” and another on July 23rd for “Step by Step.” Discussions included ticket allocations, with a decision to reserve 40 tickets for the “South Pacific” outing, reflecting past experiences of quickly sold-out events. The importance of punctuality was emphasized, with attendees expected to arrive early to ensure smooth departures.

The committee also prepared for a senior field trip to the Tech to Senior Center on March 26th, where a technology activity would be offered free for Miami Lakes residents. Meals were a focal point, with a budget set at $12 per person and a decision to provide pizza delivered to the center, simplifying logistics and ensuring attendees remained on site.

Plans for a health fair on March 29th at Roberto Alonzo were detailed, with an emphasis on volunteer involvement and vendor setup. Confusion over the event’s timing printed on flyers led to a decision to print new materials. Sponsorship discussions revealed $4,475 raised, with ongoing efforts to clarify vendor fees and sponsorship levels. The fair would feature a performance by the Miami Lakes Dance Group and a Zumba session sponsored by Baptist Health, adding community engagement elements.